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City of Lakewood Advisory Commission for an Inclusive Community
Commission Meeting - Minutes
September 17, 2008
Minutes are not a verbatim transcription but rather an attempt to capture the intent of the speaker.
ITEM 1 - CALL TO ORDER: 6:30 p.m.
ITEM 2 - Commissioners Present: Arai; Baca; Brockwell; Carr; Cohn; Cozart; Creswell; Danahey; Evans; Fox J; Fox L; Gaffney-Kindig; Heron; Johnson; Kinney; Krienkamp; Larsen; Little; Lay; McNeil; Mesch; Murray; Schneider; Slabe; Smedes; Spriggs; Taylor; Varnes; Wicht. 29 present. A quorum declared.
ITEM 3 - PUBLIC COMMENT: Matt Yapanel returned to speak about the Lotus Charter School for Excellence which is seeking to establish a Charter School in Lakewood with emphasis on Math, Science and Technology. Two possible locations are under consideration for the school which anticipates future enrollment from 200 to 700 students. The public hearing will be held before the Jeffco Board of Education in Golden on October 16, 2008 at 6 pm. Mr. Yapanel urged supporters to contact the Board of Education at the meeting or by phoning 303-982-6801.
ITEM 4 - APPROVAL OF MINUTES: Minutes were approved.
ITEM 5 - CORRESPONDENCE: Letters read from William French Smith (Environmental Committee) and from Lisa Thompson (Senior Committee) submitting resignations from the Commission. Both resignations were accepted with regret.
ITEM 6 -TEAM BUILDING EXERCISE
Erma Steck distributed a suggested discussion list for each Committee to look
at before the October meeting and to be prepared to report back to the Commission
on ways they plan to make a difference in the community Ms. Steck plans to forward
the results of the reports to City Council.
ITEM 7 - COMMITTEE REPORTS
1. PARKS, TRAILS AND OPEN SPACE: PT&OS report on the issue of Parklands
zoning will be brought forward under New Business.
2. PUBLIC ART COMMITTEE: Met with the Youth Committee to discuss the graffiti
issue; they plan to work together to have a proposal for suggestions to replace
graffiti with art.
3. HISTORICAL LANDMARKS COMMITTEE: Three meetings were held to finalize the
proposal for landmark designation recommendation. Next Regular Meeting--Wed.
10/1/08, at 7 p.m. at Carmody Recreation Center. Guest Richard Creswell will
report on his preservation project and research.
4. ENVIRONMENTAL COMMITTEE: Regularly scheduled meetings are held the 3rd Wednesday of each month at 5 p.m. in the City Manager's Training Room prior to the Commission meeting. Commissioners who are interested are invited to attend. The meeting today discussed the parkland zoning issue. They have comments to add to the PT&OS Committee report when it is presented under New Business.
5. YOUTH COMMITTEE: Joint meeting with Public art Committee discussed graffiti. Their next meeting will be 9/30/08 at 6 p.m. at the Link Recreation Center.
6. SENIOR COMMITTEE: Christy Heron has been selected as chair to replace Lisa Thompson for the rest of this term.
7. BUSINESS COMMITTEE: Presented their Business report to City Council Officers
on 9/15/08. It was well received. Next Meeting 9/24/08 at 9 a.m. Current assignment
to look at Campaign Financing will be discussed.
8. DIVERSITY EDUCATION COMMITTEE: Seminar invitations have been sent out. The
Seminar will take place on Saturday September 20 from 9 a.m. to 2 p.m. in the
Orchard Room of the Lakewood Heritage Center. Next regular meeting is scheduled
on Thursday 10/2/08 at 6 p.m. at Charles Whitlock Recreation center. Discussion
is ongoing for the 40th Anniversary of the City of Lakewood.
9. NEIGHBORHOOD LIASON COMMITTEE: Report on Neighborhood Cleanup was presented
to Council and was well received. Draft report on improving communications between
the city and neighborhood groups and among neighborhood groups with each other
will be presented under New Business. Regularly scheduled meetings are held
the first Wednesday of each month at the Lakewood Link at 6:30 p.m.
10. Report from the Communication Team was presented by Beth Wicht. The Team's report recommended ways to improve communication among Committees, between the Commission and the City, and between the Commission and the general public. Suggestions included making Commission information more accessible on the City Website; including a list of Commission accomplishments and a contact point; using a standard format for transmitting information among Committees, and improving dissemination of information concerning Committee assignments, deadlines and meetings to Committees and to the general public. It was also recommended the Commission report be included on the City's Friday Report. Some improvements have been made to the City website to accomplish these goals. Thanks to Erma Steck for assisting with implementation of this Team Report.
ITEM 8 - OLD BUSINESS:
The Diversity Education Seminar will be held Saturday September 20, as reported
by that committee.
Ms. Steck announced that she plans to send another set of letters to members of the Commission who have not attended meetings, as reported by their Committee Chairs.
ITEM 9-NEW BUSINESS:
• Neighborhood Liaison Committee: Proposal to improve communication between
Neighborhood Associations and the City and among the Neighborhood Associations
with each other presented by Lorna Fox. Ready for City Council.
• Parks Trails and Open Space: The report of the PT&OS Committee's recommendations regarding a Parklands or similar addition to the City Zoning Ordinance was presented by Johann Cohn. After presenting his Committee's recommendations, he asked Megan Smedes of the Environmental Committee to speak to that committee's recommendations for the report. Ms. Smedes discussed suggestions from the Environmental Committee and answered questions and concerns raised by the Commission.
Each proposal was discussed and questions were answered. PT&OS will forward
their report and recommendations to City Council as presented to the Commission.
The Environmental Committee will forward their report to City Council separately
in order that PT&OS may meet their deadline for reporting.
• Update on Quorum issues: Trina Brockwell reported on the issue of what constitutes a quorum which had previously been discussed but not finalized. The Executive Committee recommends that a quorum continue to be 51% of membership, as currently accepted in City rules.
• Ms. Brockwell further recommended the Commission adopt a modification to Roberts' Rules of Order to indicate that a motion to End Debate will require a show of hands of those still wishing to make comment prior to vote on the motion. A 2/3 vote of those present is required to end debate after such a motion. The Commission was asked to vote on this proposal. The proposal was adopted by a vote of 25 aye and 4 nay.
• Elections: Charirman Randy Little pointed out that terms of some Commissioners will expire on 12/30/08 and terms of the Chair, Vice Chair, Secretary and terms of all Committee Chairs will expire at that time also. Elections will be required. He suggested that each officer be prepared to discuss his/her duties at the next Executive Committee.
General Discussion of Elections:
• It was suggested that Elections for Commission Officers be held in November
as the December meeting may not be well attended. This suggestion was not discussed
further.
• It was suggested that Officers need not be Committee Chairs. This suggestion
was discussed but no decision was made. (See Council Resolution 2007-48.)
• It was suggested that an Organizational and Nomination Committee be formed
to review the Resolution (2007-48), canvass for officers and advise on dates
and conduct of an election. A Motion to that effect was made and seconded. The
motion passed with one vote opposed. A nomination committee will be appointed.
Volunteers should contact Randy Little or Johann Cohn.
ADJOURNMENT
The meeting was adjourned at 8:40 pm.
Lorna Fox, Secretary
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