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Members Present: Robert Sandridge, Chair
Joan Smith, Vice-Chair
Michelle Bollig, Resident Commissioner
Sandra Maben, Commissioner
Gari Westkott, Commissioner
Staff Present: Tami Fischer, Executive Director
Sabrina Pierre-Louis, Deputy Director
Garnette Hardesty, Administrative Assistant
Bill Lunsford, Affordable Development Manager
Carl Musso, Housing Accountant
CALL TO ORDER
Bob Sandridge, Chair called the regular meeting of the Housing Authority for August 28, 2006 at 5:43 p.m. to order with roll being called by the Administrative Assistant. The Chair stated a quorum was present.
CHANGES AND MODIFICATIONS TO THE AGENDA
Changes were made to the agenda as requested.
APPROVAL OF THE MINUTES
A motion was made by Sandra Maben, seconded by Michelle Bollig to approve the regular meeting minutes of Monday, August 28, 2006. The vote of the commissioners was as follows:
Robert Sandridge: aye
Joan Smith: aye
Michelle Bollig: aye
Sandra Maben: aye
Gari Westkott: aye
The motion carried.
DEVELOPMENT MANAGER REPORT
Bill Lunsford introduced Randy Funk, attorney representing the Carmel Oaks Project. Bill Lunsford requested a Resolution Authorizing the Issuance and Sale of $4,530,000 Development Revenue Bond (Carmel Oaks Project), Series 2005, the Execution and Delivery of a Trust Indenture to Secure said Bond, the Execution and Delivery of a Loan Agreement with Carmel Oaks of Lakewood and Related Matters.
A motion was made by Sandra Maben, seconded by Gari Westkott to approve the Issuance and Sale of $4,530,000 Development Revenue Bond as stated. The vote of the commissioners was as follows:
Robert Sandridge: aye
Joan Smith: aye
Michelle Bollig: aye
Sandra Maben: aye
Gari Westkott: aye
The resolution carried.
Tami introduced Kim Buehler who did a PowerPoint Presentation of CDBG (Community Development Block Grants). Kim and Tami had open discussion with the board to distinguish the differences between CDBG and HOME funds.
FINANCIAL REPORTS
Carl reported that no financials were available due to the conversion of the TenMast software systems. Financials will be mailed out separately to board members when available.
HOUSING MANAGER REPORT
Sabrina Pierre-Louis let the board know that information was included in the packet on the Self-Sufficiency Semi-Annual Report for January 1, 2006 to June 30, 2006.
EXECUTIVE DIRECTOR REPORT
Staff discussed the agreement for provision of management and services between the Housing Authority of the City of Lakewood and the City of Lakewood. After discussion, Gari Westkott made a motion, seconded by Sandra Maben to request a resolution approving the Agreement for Provision of Management and Services Between the Housing Authority of the City of Lakewood and the City of Lakewood. The vote of the commissioners was as follows:
Robert Sandridge: aye
Joan Smith: aye
Michelle Bollig: aye
Sandra Maben: aye
Gari Westkott: aye
The resolution carried.
Tami Fischer made request for board action to Request a Repeal to Resolution No. LHA/07/2005. A motion was made by Gari Westkott, seconded by Sandra Maben to approve the Repeal of resolution No. LHA/07/2005. The vote of the commissioners was as follows:
Robert Sandridge: aye
Joan Smith: aye
Michelle Bollig: aye
Sandra Maben: aye
Gari Westkott: aye
The resolution carried.
Tami Fischer made request for board action to Request a Correction for Resolution No. LHA/08/2005. A motion was made by Gari Westkott, seconded by Sandra Maben to approve the Correction of resolution No. LHA/08/2005. The vote of the commissioners was as follows:
Robert Sandridge: aye
Joan Smith: aye
Michelle Bollig: aye
Sandra Maben: aye
Gari Westkott: aye
The resolution carried.
Tami Fischer made request for board action to Request a Repeal to Resolution No. LHA/29/2006. A motion was made by Gari Westkott, seconded by Sandra Maben to approve the Repeal of resolution No. LHA/29/2006. The vote of the commissioners was as follows:
Robert Sandridge: aye
Joan Smith: aye
Michelle Bollig: aye
Sandra Maben: aye
Gari Westkott: aye
The resolution carried.
Tami also discussed with the board the Confidentiality Agreement, Media Strategy and Legal Strategy information in the packet. A request was made to the board that each board member sign off on each one which will be kept on file.
The next regular meeting of the Lakewood Housing Authority has been moved up from September 25, 2006 to September 18, 2006 at 5:30 p.m.
The Lakewood Housing Authority Annual Report to City will be presented October 2, 2006 at 7:00 p.m.
There will be no meeting in October unless there becomes an immediate item to discuss due to the two conferences that are scheduled for LHA board members and staff.
The November LHA Board Meeting will be November 27, 2006 at 5:30 p.m.
Should the board and staff feel it necessary to schedule a Lakewood Housing Authority meeting for December, that meeting is tentatively scheduled for December 18, 2006.
The Annual Retreat for the Lakewood Housing Authority is tentatively scheduled for January 26, 2007. Location will be determined at a later date.
SUB COMMITTEE REPORTS
Tami reported that the Executive Committee's next meeting will discuss the By-Laws, to include Phone Resolutions, Code of Ethics and Legal Opinion. The last meeting covered Media Strategy, Legal Strategy and Confidentiality Agreements. They are working on up-dating the Commissioner's Notebooks.
Bill announced that the Development Committee was scheduled to meet.
Sabrina announced that the Program Management Committee was scheduled for September 28, 2006.
Other Business
There is no other business of the Lakewood Housing Authority.
Meeting adjourned: 7:03 p.m.
Robert Sandridge - Chair
Sabrina Pierre-Louis, Deputy Director
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