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REQUEST FOR LRA ACTION
RESOLUTION: LRA 2006-3
SUBJECT: Authorizing the Secretary/Executive Director to implement a Records Retention Policy.
RECOMMENDATION: Approval
SUMMARY AND BACKGROUND OF SUBJECT MATTER: Under the Cooperative Agreement between the City and the LRA, City employees may undertake some LRA duties as assigned. City departments retain some records for the LRA, and the LRA staff retains other records. The LRA does not have a records retention policy regarding the schedule for retention of public records or a public records fee schedule for those records that are not covered in the City of Lakewood Records Retention Schedule and Public Records Fee Schedule. The City has received a number of requests of late for public records of the Lakewood Reinvestment Authority (LRA). In order to coordinate and facilitate the response of City and LRA staff to LRA public records requests, the LRA will create and implement an LRA Records Retention Policy which will include an LRA Record Retention Schedule, LRA Public Records Fee Schedule, and LRA Public Records Request Form to be available at the LRA offices and the City Clerk's office.
RESOLUTION ADOPTION DATE: January 23, 2006
ORIGINATED BY: Rebecca P. Clark, LRA Director
STAFF PERSON RESPONSIBLE: Rebecca P. Clark, LRA Director 303-987-7731
DOCUMENTS ATTACHED: Resolution LRA 2006-3
SUBMITTED BY:
Rebecca P. Clark, LRA Director
REVIEWED BY:
Michael J. Rock, Executive Director
LRA 2006-3
A RESOLUTION
A RESOLUTION DIRECTING THE SECRETARY/EXECUTIVE DIRECTOR TO IMPLEMENT A RECORD RETENTION, DISPOSITION AND PROVISION POLICY FOR THE LAKEWOOD REINVESTMENT AUTHORITY
WHEREAS, the City and the Lakewood Reinvestment Authority ("LRA") have adopted a Cooperative Services Agreement allowing for City employees to undertake job duties for the LRA; and
WHEREAS, the Clerk of the City of Lakewood ("City") is the Clerk of the LRA; and
WHEREAS, the City has adopted a City of Lakewood Records Retention Schedule that includes the retention of certain documents of the Lakewood Reinvestment Authority; and
WHERAS, it is the intent of the LRA to retain certain public records for a certain time following the norms established in the City of Lakewood Records Retention Schedule, and to make such records available to the public,
NOW THEREFORE be it resolved that:
SECTION 1: The LRA directs the Secretary/Executive Director to implement a Records Retention Policy, which shall include a Records Retention Schedule, a Public Records Request Form and a Public Records Fee Schedule.
SECTION 2: The Secretary/Executive Director shall revise and amend the Records Retention Policy from time to time consistent with requirements of the Colorado Open Records Act, C.R.S. § 24-72-101 et seq.
INTRODUCED, READ AND ADOPTED by a vote of 11 For and 0 Against at a regular meeting of the Board of Commissioners of the Lakewood Reinvestment Authority on January 23, 2006, at 7:51 p.m. at Lakewood Civic Center, 480 South Allison Parkway, Lakewood, Colorado.
Stephen A. Burkholder, Chair
ATTEST:
Michael J. Rock, Executive Director
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