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LAKEWOOD HOUSING AUTHORITY
REGULAR MEETING
Monday February 28, 2005
5:30 p.m.
480 S Allison Parkway, Lakewood, Colorado
Members Present: Robert Sandridge-Chair
Joan Smith-Vice Chair
Sandra Maben-Commissioner
Minoo Poorteymoor-Resident Commissioner
Gari Westkott-Commissioner
Staff Present: Tami Fischer-Executive Deputy Director
Bill Lunsford- Housing Development Manager
Carl Musso-Housing Accountant
Sabrina Pierre-Louis-Assistant Deputy Director
Tillie Wright-Housing Specialist Supervisor
Garnette Hardesty-Administrative Assistant
CALL TO ORDER
The Chair, Robert Sandridge, called the regular meeting to order at 5:45 p.m. with roll being called by the Administrative Assistant. The Chair stated a quorum was present.
CHANGES AND MODIFICATIONS TO AGENDA
There were no changes to the agenda.
APPROVAL OF THE MINUTES
A motion was made by Sandy Maben, seconded by Gary Westkott to approve the minutes of the January 21, 2005 annual meeting. A vote of the Commissioners was as follows:
Robert Sandridge :aye
Joan Smith :absent for vote
Sandra Maben :aye
Minoo Poorteymoor :aye
Gari Westkott :aye
The motion carried.
Financial Reports
Carl Musso presented the Revenue and Expenditure Reports for January 2005 and the Investment Reports. In the narrative, Carl wanted to mention that part of the December payroll shows in the January dollars, however the money has been moved back to December 2004. The second item is the payment of the credit card statements that can take 4-6 weeks to post. Carl will do a reconciliation of the expenses once the January 2005 month end report is received from the city finance department. On the investment report the Continuum loan has been repaid. The Continuum loan repayment dollars are with First Bank and the Maplewood dollars are with Wells Fargo.
Bob Sandridge would like the record to reflect that Joan Smith, Vice Chair has arrived at 5:55 p.m.
Bill Lunsford reiterated that the Housing Authority is working on Kings Row Apartments and has offered a moving allowance as an incentive to the residents to move to Maplewood. Bill informed the board that Kings Row is under major rehab. There are a total of 30 vacant units at the present time. Twelve of those units are under construction at the present time. The remaining vacant units should be completed by the end of March. There are a total of 118 units at Kings Row.
Housing Manager Report
Sabrina Pierre-Louis thanked the board for approving the PHAS and SEMAP scores prior to the meeting. Sabrina requested a resolution to ratify the PHAS Certification for fiscal year 2004. A motion was made by Sandra Maben, seconded by Minoo Poorteymoor to approve the resolution as stated. A vote of the Commissioners was as follows:
Robert Sandridge :aye
Joan Smith :aye
Sandra Maben :aye
Minoo Poorteymoor :aye
Gari Westkott :aye
The resolution carried.
Tillie Wright requested approval of the SEMAP Certification. The Housing Authority is expecting a score of 135, which is "High Performer". Gari Westkott congratulated staff for doing such an excellent job.
A motion was made by Joan Smith, seconded by Minoo Poorteymoor to approve the resolution of the SEMAP Certification 2004 as stated. A vote of the Commissioners was as follows:
Robert Sandridge :aye
Joan Smith :aye
Sandra Maben :aye
Minoo Poorteymoor :aye
Gari Westkott :aye
The resolution carried.
Development Manager Report
Bill Lunsford gave an overview of the existing projects. The first change order was <-$70,000>. Mistakes were found in the contractor's budget. The asbestos remediation was not as entailed as originally thought.
Pierce Street is going very well. The CHFA tax credit allocation was received in December. A public hearing is scheduled for a month out to move the dedicated open space around from the original space. Gari asked the question of how you would move open space and Bill Lunsford explained the process. The open space designation cannot include buildings or parking lots. It can however, include balconies. Meetings began on the Head Start facility on the Pierce Street site.
The designated open space area on the property was dedicated approximately 30 years ago to no one in particular. An RFP for financing will be done.
Bill discussed the possibility to do another joint venture, similar to Ridgemoor and Timberleaf. The property is called Panorama West, located just past Union Boulevard. Panorama West consists of 200 units, mostly 2 and 3 bedrooms. Arthur McDermott, private developer, came to the Housing Authority to do a partnership with him for the tax exemption benefits. The Housing Authority would get approximately 25% of the development fees, 25% of the cash flow, legal fees paid and option on the property at the end of the tax credit period to keep affordable housing.
Bill has scheduled a meeting with Stevenson on the West Colfax property and then a meeting will be set up with the neighborhood. At the moment, there is not a specific plan.
Executive Director Report
Tami shared the handouts on the retreat follow-up with the board. The mission statement and strategic goals did not change. The working goals for 2005 state that the Lakewood Housing Authority wanted to be a proactive, cutting edge housing authority which strives to become financially independent of federal support. The Lakewood Housing Authority wants to be sure the level of quality of service does not go down.
Sandy Maben asked what would drive the goals to happen. Tami responded by addressing each goal individually. Staff met with a public relations firm and contact person, Sue Ryden, from Ryden and Associates and received a wide-variety of informational brochures.
Tami stressed the importance of identifying the topics that the housing authority is trying to get out into the community. Topics could be: 1. Educating the community with the basic facts on what is affordable housing and what is the housing authority. 2. How does housing fit in with economic development? 3. Personal side of housing, who are the people we serve, what does it mean to them, how does it affect their lives. 4. Site and program specific tools and what those tools look like, such as: web sites, PowerPoint presentations where board members could share with the public.
Bill Lunsford suggested he could attend a community meeting and speak on what the Lakewood Housing Authority is and what they have done in their neighborhood.
Sabrina suggested that a web site have a main page listing an option for clients, for applicants, for partners, for developers and key onto whatever area is suitable for the particular audience.
Bob Sandridge read a letter to the board from Representative Betty Boyd to Bill Lunsford congratulating him for receiving funding from the Colorado State Housing Board for the Pierce Street Senior Project.
A strategic plan needs to be in place to help be proactive instead of reactive. The Housing Authority should not be in a situation to constantly be defending themselves and their purpose. The information needs to be readily accessible and take every opportunity to put it out there in the community in a variety of menus.
Questions were raised on the impact of the CDBG grant dollars being cut from the budget. Tami stated that the City receives approximately 1.2 million dollars and the department of Housing and Family Services receives approximately 50% of those dollars. As a department we are able to decide how that money will be spent as long as it is within the CDBG guidelines.
Open discussion continued with the plans for the 2005 Strategic Goals of the Lakewood Housing Authority. Tami would like the board to go over the Goals and Plan of the LHA and bring any questions, thoughts and ideas back to the March meeting.
City Council had a budget retreat a week ago. During that time they came to the conclusion that they need to take a serious look at the increase in revenues within the city. City Council will be asking for citizen input. City Council wants to: 1. hear where citizens' priorities are, 2. what kind of City the citizens want Lakewood to be and 3. what are the citizens willing to pay for? The city will be educating the citizens and getting the information out to the public. Tami will keep the board updated on the situation.
Adjournment
There was no other business of the Lakewood Housing Authority. Meeting Adjourned at 7:13 p.m.
Robert Sandridge - Chair, Lakewood Housing Authority
Sabrina Pierre-Louis, Deputy Executive Director
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