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ITEM 1 - CALL TO ORDER
Mayor Burkholder called the meeting to order at 7:00 p.m. in the Cabinet Room
of the Lakewood Civic Center South Building, 480 South Allison Parkway, Lakewood,
Colorado.
ITEM 2 - ROLL CALL
Those present were: Mayor Steve Burkholder, Presiding
Carol Kesselman
Debbie Koop
Mike Stevens
Ed Peterson
Barbara Martin
Absent: Tom Booher
Ray Elliott
Jackie Herbst
Bob Murphy
Cheryl Wise
Staff in attendance:
Mike Rock, City Manager
Roger Noonan, City Attorney
Ken Milano, Director of Employee Relations
Full and timely notice of this City Council Study Session had been given and a quorum was present.
ITEM 3 - PRESENTATION - UPDATE OF CITY MANAGER'S JOB DESCRIPTION
Councilwoman Kesselman stated that a committee of City Council members met to review the City Manager's job description, the evaluation form, and the review process. The Committee wants to update the process to a 360° process that would include an evaluation of the City Manager by the City's Department Directors. This process will go into effect for the 2005-year end evaluation.
Councilwoman Kesselman stated that although Councilman Elliott and Councilwoman Wise were not in attendance tonight, that they had served on the Committee and were supportive of the 360° evaluation process.
Ken Milano stated that the evaluation form that will be used by the City Council to review the City Manager has changed from a 10-point scale to a 5-point scale.
Mr. Milano stated that the Committee looked at the essential functions and decided to include some of the wording into the structure of the evaluation form. He stated that the evaluation form is the same currently being used by the other staff members. It is very detailed in nature and is broken into four categories.
Councilman Stevens stated that the Department Director's evaluation points should not carry as much weight as the City Council's evaluation points. Ken Milano stated that it would not carry as much weight, that the evaluation by Department Directors would only be used as a tool.
Mr. Milano stated that the there would be an average score from City Council's evaluations form and separate average scoring points compiled from the Department Director's scoring points. He explained the scoring process in some detail.
It was stated that the goal-setting portion of the form should not be used at the City Manager level.
Roger Noonan stated that he had asked that a paragraph be added to the evaluation form that stated that if anything in the form was in conflict with the City Charter or City Manager's Contract, that the City Charter and City Manager's Contract would prevail.
Ken Milano stated that the current form would be used for the 2004 evaluation and the new job description and evaluation form less the goal-setting page would be used for the 2005-year end evaluation.
There was consensus from City Council to accept the new job description and evaluation form as presented.
ITEM 4 - OPEN DISCUSSION
City Clerk Margy Greer stated that she had received word from the President
and Editor of the Lakewood Sentinel that the Sentinel no longer met the criteria
for a newspaper as it pertains to the ciity being able to publish their legal
notices in it. Ms. Greer will be bringing an ordinance forward asking City Council
to allow the city's website to be their media of choice in regards to legal
publications.
ITEM 5 - REPORTS - MAYOR AND CITY COUNCIL
None.
ITEM 6 - ADJOURNMENT
There being no further business to come before the Council, Mayor Burkholder adjourned at the meeting at 8:15 p.m.
Respectfully submitted by
Margy Greer, City Clerk
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