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LAKEWOOD HOUSING AUTHORITY
REGULAR MEETING
Monday, September 27, 2004
5:30 P.M.
Members Present: Robert Sandridge-Chair
Sandra Maben-Commissioner
Gari Westkott-Commissioner
Minoo Poorteymoor-Resident Commissioner
Members Excused: Joan Smith-Vice Chair
Staff Present: Tami Fischer - Executive Director
Sabrina Pierre-Louis - Deputy Executive Director
Bill Lunsford - Development Manager
Carl Musso - Accountant
Mary Thome - Development Support Specialist
Guest Staff Present: Theresa Folks - Assisted Housing Program Supervisor
Mike Herrick - Maintenance Administrator
Tillie Wright - Assisted Housing Program Supervisor
CALL TO ORDER
The Chair, Robert Sandridge, called the regular meeting to order at 5:38 p.m. with roll being called by the Executive Director. The Chair stated a quorum was present.
CHANGES AND MODIFICATIONS TO AGENDA
There were no changes to the agenda.
APPROVAL OF MINUTES
A motion was made by Sandra Maben, seconded by Gari Westkott to approve the minutes of the June 28, 2004 regular meeting and the July 13, 2004 special meeting. The vote of the Commissioners was as follows:
Robert Sandridge :aye
Sandra Maben :aye
Gari Westkott :aye
Minoo Poorteymoor :aye
The motion carried.
FINANCIAL REPORT
Revenue and Expenditure Reports
Carl shared the information regarding the revenue and expenditure reports with the board members.
Sandra Maben asked a specific question regarding the August financial statements as far as funds coming in from HUD. Carl responded it is a timing issue - we are waiting for the funds.
Robert Sandridge asked about "Dwelling Structures Betterment/Additions." Carl clarified that it is the same as dwelling structures and capital improvements.
Sandra Maben inquired about internal security. Carl addressed the issue to the board's satisfaction.
Investment Report
Sandra Maben mentioned Investment Funds has money due back to it. Sabrina and Carl both addressed the issue to the board's satisfaction.
HOUSING MANAGER REPORT
Request for Resolution to Provide Advance Funding to Complete Modernization of 4th and Depew
Sabrina requested a resolution for the Lakewood Housing Authority to advance funds from investments to complete the modernization project and 4th Avenue and Depew Street in the amount of $345,000. A motion was made by Gari Westkott seconded by Sandra Maben that the resolution be approved as stated.
The vote of the commissioners was as follows:
Robert Sandridge :aye
Sandra Maben :aye
Gari Westkott :aye
Minoo Poorteymoor :aye
The resolution carried.
Request for Resolution to Write-off Uncollectible Vacated Tenant Accounts for the Public Housing Program in the Amount of $12,137.56
Theresa Folks requested a resolution to have the Board write-off uncollectible vacated tenant accounts for the Public Housing Program. A motion was made by Gari Westkott seconded by Minoo Poorteymoor that the resolution be approved as stated.
The vote of the commissioners was as follows:
Robert Sandridge :aye
Sandra Maben :aye
Gari Westkott :aye
Minoo Poorteymoor :aye
The resolution carried.
Request for Resolution to Adopt the Revised Section 8 Administrative Plan
Tillie Wright requested a resolution to adopt the revisions to the Section 8 Administrative Plan. A motion was made by Gari Westkott seconded by Minoo Poorteymoor that the resolution be approved as stated.
The vote of the commissioners was as follows:
Robert Sandridge :aye
Sandra Maben :aye
Gari Westkott :aye
Minoo Poorteymoor :aye
The resolution carried.
Request for Resolution to Adopt the Revised Admissions and Occupancy Policies for Public Housing Including the Flat Rent Schedule
Theresa Folks requested a resolution to authorize the approval of the revised Public Housing Admissions and Occupancy Policies (ACOP) including the Flat Rent Schedule. A motion was made by Gari Westkott seconded by Robert Sandridge that the resolution be approved as stated. (Note: The resolution title changed to include the wording "Including the Flat Rent Schedule.")
A vote of the commissioners was as follows:
Robert Sandridge :aye
Sandra Maben :aye
Gari Westkott :aye
Minoo Poorteymoor :aye
The resolution carried.
Request for Resolution to Adopt the 2005 Annual and 2005-2009 5-year PHA Plan
Sabrina requested a resolution to approve the 5-year PHA Plan for 2005-2009 and 2005 Annual Plan. A motion was made by Minoo Poorteymoor seconded by Sandra Maben that the resolution be approved as stated.
A vote of the commissioners was as follows:
Robert Sandridge :aye
Sandra Maben :aye
Gari Westkott :aye
Minoo Poorteymoor :aye
The resolution carried.
Request for Resolution to Adopt the Revised 2004 Capital Fund Plan Portion of the 2004 Annual Plan
Sabrina requested a resolution to adopt the revised FY 2004 Annual Plan. A motion was made by Sandra Maben seconded by Minoo Poorteymoor that the resolution be approved as stated.
A vote of the commissioners was as follows:
Robert Sandridge :aye
Sandra Maben :aye
Gari Westkott :aye
Minoo Poorteymoor :aye
The resolution carried.
New Public Housing Operating Fund Update
Both Sabrina and Carl attended training that NAHRO put on. Carl stated that, overall, we are close to where we are presently.
EXECUTIVE DIRECTOR REPORT
City budget / HFS Department Update
Tami updated the Board that the total department budget was cut $450,000. The biggest attack is transportation/senior programs. This came as no big surprise to Tami, in fact, the whole department is under attack.
Miscellaneous
Tami requested that the annual retreat with the Board, which is usually held in December, be moved to January due to all the events that take place end of year. The Board stated it was not a problem. The Board, however, will have a regular meeting in December for budget approval only. There will be no meeting in November. Tami, along with Sabrina and Bill will go over their calendars to come up with dates, then will e-mail the Board.
DEVELOPMENT MANAGER REPORT
Development Updates
Bill informed the Board that we have closed the bridge loan on Kings Row, but have not closed on the permanent financing.
Bill informed the Board that we have a signed contract as of today, September 27, for the Lewis Property, located near Youngfield at Colfax. This will be on the agenda for next month. Bill offered to take Sandra and Minoo on a tour to show them the property, as they were absent during the last tour.
Bill updated the Board on 17th & Pierce. It is now back to CHFA after making a few changes.
Robert Sandridge had a question regarding Kings Row environmental. Bill stated we now have the O & M Plan, and is in the process of finalizing the rehabilitation now.
Robert Sandridge then had a question regarding the soils test for West. Colfax. Bill stated that it came back fine, no problems. However, because of topography, structures will have to be built on caissons.
Gari Westkott had a question regarding Belmont Manor location. Bill clarified this to the board's satisfaction.
OTHER BUSINESS
Robert Sandridge questioned where we are regarding Goals & Objectives for 2004. Tami will review.
Adjournment
The regular meeting of the Housing Authority of the City of Lakewood was adjourned at 6:55 p.m.
Robert Sandridge - Chair
Lakewood Housing Authority
Sabrina Pierre-Louis
Deputy Executive Director
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