|
|
|
 |
TO: Mayor Burkholder and City Council
FROM: Joni Inman, Director
Mayor and City Manager's Office
RE: Boards and Commissions Study Session, Monday, May 3, 2004
At your request, Monday evening's study session will be an opportunity for you to discuss three items as they pertain to the City's citizen boards and commissions.
§ The role of the citizen commissions; the role of the city council liaisons
to the commissions; and the role of the senior staff assigned to each commission.
§ A review of the guidelines for use of the $5,000 allotted out of the
Mayor and City Council budget for support of the boards and commissions.
§ Logos for use by boards and commissions for official city business.
Keep in mind that some of our boards/commissions are regulatory and some are advisory.
In the case of the regulatory boards (Adjustment, Appeals, Judicial Review, Liquor, Planning, and Victim's Assistance), the role of the body is clearly defined by State Statute, city ordinance and/or City Charter. Therefore, the only one of the three discussions that would pertain to them is the review of the guidelines for use of the budgeted dollars.
All three topics pertain to the advisory commissions (Cultural Diversity and Human Relations; Heritage, Culture and the Arts; Senior Citizens; and Youth.)
Attached for your review prior to the meeting are the following items:
ü Proposed language defining the role of an advisory commission.
ü Proposed language defining the role of the council liaisons to the advisory
commissions.
ü Proposed language defining the role of the senior staff liaisons to the
advisory commissions.
ü A copy of the 2001 memo outlining the guidelines for use of the $5,000
budget for support of the boards and commissions.
ü Staff recommendation of logo options for use by advisory commissions.
The chair of each board and commission, along with the appropriate staff liaison, has been notified of Monday night's meeting and invited to attend and listen to your discussion of the topics.
Role of a Citizen Advisory Commission
v Members of a citizen advisory commission are considered ambassadors of the
City of Lakewood.
v The commission should sustain an informed status, keeping abreast of city-wide
issues.
v Each commission should learn from, inform and educate Lakewood residents about
issues related to its specific constituency.
v Each commission should establish links with city and community agencies in
order to be a voice representing the services, needs, interests and concerns
of its constituency.
v Commissions serve in an advisory capacity to the City Council, which is the
policy-making body of the City of Lakewood. As such, advisory commissions should
effectively communicate with elected officials and appropriate staff about the
needs, interests, and concerns of their constituencies.
Role of City Council Liaisons to Boards & Commissions
Ø Represents City Council by attending board/commission meetings on
a regular basis.
Ø Regularly reports to City Council body regarding issues and outcomes
of board/commission discussions and actions.
Ø Offers support and advice to board/commission.
Ø Serves in a non-voting capacity, unless otherwise stated in the creation
documents of the board/commission.
Role of Senior Staff Liaisons to Boards & Commissions
Ø Supports the work and mission of the board/commission.
Ø Identifies and provides resources to the board/commission, including
but not limited to, administrative staff.
Ø Serves as a resource to board/commission regarding communication and
City policies and procedures.
Ø Regularly attends board/commission meetings or sends a delegate, as
appropriate.
Logos for City Boards & Commissions
Background:
The City of Lakewood currently has four citizen advisory commissions and six regulatory boards/commissions. Traditionally, the copyrighted City logo has been the official seal and logo for all 10 of these bodies. During the past few years, however, some of the advisory commissions have begun using some creative logos that were distinctive to them. To this point there has been no guiding policy regarding this issue. This resulted in confusion that could be cleared up by the establishment of a City Council policy.
Recommendation:
I recommend that all boards and commissions use the City's identifying logo, which has successfully branded "Lakewood" to its residents, businesses and visitors for more than a quarter century.
Each board and commission has a unique role and specific responsibilities. Each also, however, is part of a larger city government structure and none act independently of the City. They are, as mentioned in an earlier discussion, ambassadors of the City of Lakewood to the community. Each has an important role to play in creating an overall identity for the City of Lakewood.
One of the challenges we often hear about during Council in Your Corner meetings, city surveys and the like, is one of creating a sense of community. This emphasizes the importance for our boards and commissions to clearly be identified with the City of Lakewood.
Many governmental entities provide services and have boards or commissions
that mirror ours. In example, the school district has a cultural diversity commission,
Jefferson County has a seniors group. Having our boards and commissions use
the official City logo will help eliminate confusion by our residents and, more
importantly, allow the good work of those groups to be easily credited to the
City of Lakewood.
Standardizing the logo also eliminates the debate and constant changes to commission
logos that can occur as commission membership changes.
Specifications:
Attached, please find, two acceptable versions of use by a board or commission of the City logo. The City logo is copyrighted with very specific proportions, spacing, fonts, etc. The attached examples follow those specifications.
 |
||
Americans with Disability Act (ADA) Notice |
||
