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LAKEWOOD HOUSING AUTHORITY ANNUAL MEETING
Monday January 26, 2004
Housing and Family Services Conference Room
5:30 P.M.
Call to Order
Members Present: Sandra Maben - Chair
Robert Sandridge - Vice Chair
Minoo Poorteymoor - Resident Commissioner - excused
Joan Smith - Commissioner - arrived 5:37 p.m.
Gari Westkott - Commissioner
Staff Present: Tami Fischer - Executive Director
Garnette Hardesty - Administrative Assistant
Bill Lunsford - Development Manager
Carl Musso - Accountant
Sabrina Pierre-Louis - Deputy Executive Director
CALL TO ORDER
The Chair, Sandra Maben, called the meeting to order at 5:35 p.m. with roll being called by the Administrative Assistant. The Chair stated a quorum was present.
CHANGES AND MODIFICATIONS TO AGENDA
Changes to the agenda as stated.
APPROVAL OF MINUTES
A motion was made by Gari Westkott, seconded by Bob Sandridge to approve the minutes of the December 12, 2003 regular meeting. The vote of the Commissioners was as follows:
Sandra Maben :aye
Robert Sandridge :aye
Minoo Poorteymoor (absent)
Gari Westkott :aye
Joan Smith :aye
The motion carried.
FINANCIAL REPORT
Request for resolution to approve an account with 1st Bank of Colorado for 17th and Pierce Street, Lakewood, Colorado
Carl Musso requested a resolution allowing the Housing Authority of the City of Lakewood to open an interest bearing demand deposit account with 1st Bank of Colorado for the express purpose of segregating funds for 17th and Pierce Street.
A motion was made by Gari Westkott, seconded by Bob Sandridge to approve an account with 1st Bank of Colorado for the property at 17th and Pierce Street, Lakewood, Colorado. The vote of the Commissioners was as follows:
Sandra Maben :aye
Robert Sandridge :aye
Minoo Poorteymoor (absent)
Gari Westkott :aye
Joan Smith :aye
The resolution carried.
Revenue and Expenditure Reports
Carl Musso, Housing Accountant, shared the information regarding the revenue and expenditure reports with the board members. Questions from the board were addressed to Carl and Carl answered them to the satisfaction of the board.
The board and staff acknowledge how much they appreciate Carl being on top of the financial reports.
HOUSING MANAGER REPORT
Newland Square Update
Sabrina updated the board on Newland Square. In mid-November the Housing Authority received written authorization from HUD to proceed with pre-payment of the mortgage and to opt-out of Newland Square. The request has been submitted to officially opt-out. A submission of the application was completed and sent to HUD requesting the remaining vouchers. Habitat for Humanity is reviewing the language in the use agreement. Upon their revising the language, the Housing Authority will proceed with the relocation.
Update of Vance Terrace
The move of Vance Terrace residents is going more smoothly than anticipated. The last tenants will be moving out by this Friday. The residents have stated that the Grabel movers and the Housing Authority have treated the residents like "royalty". Another resident stated that they feel like they are living in one of those "luxury hotels". The residents of Willow Glen are very happy and very anxious for people to see their apartments.
Bill Lunsford said the Wal-Mart closing should take place on Monday. Vance will be shut down once all the tenants have moved out, the building will be shut down and winterized. If the closing does not take place on Monday, the Housing Authority will still own the building. In that case, the building will be empty, however, Wal Mart will pick up boarding and security costs of the building.
The mayor, Steve Burkholder stopped by the Housing Authority meeting. The mayor wanted the board and staff to know how proud he is of the group. The mayor was asked by Congressman Bob Beauprez to go down to his office. The City of Lakewood looked pretty good thanks to the Housing Authority and staff.
Election of Lakewood Housing Authority Officers
A nomination was made by Gari Westkott, seconded by Sandra Maben that Robert Sandridge be elected Chairperson of the Lakewood Housing Authority for the year 2004. The vote of the commissioners was as follows:
Sandra Maben :aye
Robert Sandridge :aye
Minoo Poorteymoor :(absent for vote)
Joan Smith :aye
Gari Westkott :aye
The resolution carried.
A nomination was made by Gari Westkott, seconded by Sandra Maben that Joan Smith be elected as Vice-Chairperson of the Lakewood Housing Authority for the year 2004. The vote of the commissioners was as follows:
Sandra Maben :aye
Robert Sandridge :aye
Minoo Poorteymoor :(absent for vote)
Joan Smith :aye
Gari Westkott :aye
The resolution carried.
EXECUTIVE DIRECTOR REPORT
Legislative Conference
Joan Smith will be attending the Legislative Conference in Washington, DC in March of 2004. Red Rocks Community College will pay ½ the expenses of the conference for Joan. The Authority will pick up the other half. Board members will let Garnette know if they plan on attending.
Retreat Follow Up
Tami would like to have the board come together in February to review and discuss Joan's concept of the strategic planning and bring Minoo up-to-date. Once Minoo gets back in to town, Tami and Joan will meet with her to catch her up.
The board will be working on their goals as housing authority commissioners.
Helen's Hope
Saturday, January 31st is the fundraiser for Helen's Hope at Heritage Square Opera House at 6:00 p.m. Helen's Hope is the newly formed foundation regarding domestic violence. The funds will be going to Family Tree to help shelter women who are victims of domestic violence.
Good News Breakfast
The breakfast will be held at 6:59 a.m. at the Jefferson County Fairgrounds, Tuesday, April 27, 2004. The mayor wants to nominate Willow Glen for a Good News Award. The focus of the breakfast is going to be, "Healthy Minds, Healthy Bodies, Healthy Communities".
DEVELOPMENT MANAGER REPORT
Willow Glen Update
The housing authority asked the equity investor for the major funding on the project. This allowed the housing authority to pay down the construction costs of Willow Glen.
Continuum
Bill Lunsford gave an update on Continuum.
Request for resolution to approve the purchase of 2 acres of R-4 zoned land directly to the north of the Urban Drainage detention facility on Kipling.
Bill Lunsford requested a resolution to approve the purchase of 2 acres of R-4 zoned land directly to the north of the Urban Drainage detention facility on Kipling. This property is ½ block north of Willow Glen. The property currently is under contract for $370,000.
A motion was made by Gari Westkott, seconded by Robert Sandridge that the resolution be approved as stated and written. The vote of the commissioners was as follows:
Sandra Maben :aye
Robert Sandridge :aye
Minoo Poorteymoor :(absent)
Joan Smith :aye
Gari Westkott :aye
The resolution carried.
Request for resolution to approve a negotiated single-source (non-bid) contract with Bruce Heitler as consultant.
Bill Lunsford shared information with the housing authority board on the background of Bruce Heitler. Bill requested a resolution to approve a negotiated single-source (non-bid) contract with Bruce Heitler as consultant on 1700 Pierce Street.
A motion was made by Gari Westkott, seconded by Joan Smith that the resolution to approve a negotiated single-source (non-bid) contract with Bruce Heitler as consultant for 1700 Pierce Street be approved as stated and written. The vote of the commissioners was as follows:
Sandra Maben :aye
Robert Sandridge :aye
Minoo Poorteymoor :(absent)
Joan Smith :aye
Gari Westkott :aye
The resolution carried.
Bill announced the hire of Mary Thome to the board and spoke highly of Mary's organizational skills and knowledge of the city policies and procedures to assist him and Richard with the development projects.
Other Business
Gari Westkott would like the board to think about the City of Denver approving the "Tent City". Gari would like the board to consider donating some funds toward the tent city should the City of Denver approve it. There was discussion on the issue.
Gari shared information regarding Douglas Bruce who is actively working on gathering signatures to petition for a bill on property taxes. Gari would like to encourage the staff and board to pass the word and NOT sign the petition.
Joan Smith informed the board of the new MLK scholarship recipient. April Long received the award on January 19, 2004.
Adjournment
The regular meeting of the housing authority of the City of Lakewood was adjourned at 7:17 p.m.
Robert Sandridge - Chair, Lakewood Housing Authority
Sabrina Pierre-Louis, Deputy Executive Director
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