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RESOLUTION: 2003-70
SUBJECT: Authorizing the Expenditure of Funds for leasing City multi-functional copiers and approving entering into a single source service agreement with Xerox Corporation.
ADDRESS: 480 S. Allison Parkway - Civic Center South
RECOMMENDATION: The Finance Department recommends that City Council authorizes the expenditure of funds for leasing City multi-functional copiers, and also approves entering into a single source service agreement with Xerox Corporation
SUMMARY AND BACKGROUND OF SUBJECT MATTER: The City is currently at the end of a five-year lease agreement with Xerox for fifty- three (53) multi-functional and stand-alone copiers. The Finance Department would like to enter into a new five-year lease agreement for fifty-four (54) copiers with Xerox to upgrade and replace older copiers at the Civic Centers, the Public Safety Building, and all offsite facilities, at no additional cost to the City. The City has a long-standing relationship with Xerox, and they have proven to be the best "total cost" supplier in the industry. They provide good customer service, reliability of product, direct billing, supply maintenance and supplies, provide excellent sales and customer support, and produce a multi-functional copier that includes copier, fax and printer capabilities. This three-in-one feature will help the City not make additional expenditures for stand-alone printers and faxes in the future.
Xerox provides multi-functional copiers and services that meet our budget and our future needs. Overall the City is extremely satisfied with the product and services received by Xerox Corporation.
RESOLUTION ADOPTION DATE: September 22, 2003
ORIGINATED BY: Purchasing Services
STAFF PERSON RESPONSIBLE: Michelle Dunfee, Purchasing Services, 303-987-7671
DOCUMENTS ATTACHED: Resolution 2003-70
SUBMITTED BY:
Michelle Dunfee, Purchasing Services, Contract Administrator
Jacque Wedding-Scott, Finance Director
REVIEWED BY:
Joni D. Inman, Director Mayor & City Manager's Office
Michael J. Rock, City Manager
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