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LAKEWOOD HOUSING AUTHORITY
REGULAR MEETING
Monday July 28, 2003
5:30 P.M.
Call to Order
Members Present: Sandra Maben - Chair
Robert Sandridge - Vice Chair
Minoo Poorteymoor - Resident Commissioner
Joan Smith - Commissioner
Gari Westkott - Commissioner
Staff Present: Tami Fischer - Executive Director
Garnette Hardesty - Administrative Assistant
Bill Lunsford - Development Manager
Sabrina Pierre-Louis - Deputy Director
Kate Sanks - Housing Accountant
Guest: Kyle Logan - Swanhorst and Cutler LLC
Wendy Swanhorst - Swanhorst and Cutler LLC
CALL TO ORDER
The Chair, Sandra Maben, called the meeting to order at 5:30 p.m. with roll being called by the Administrative Assistant. The Chair stated a Quorum was present.
CHANGES AND MODIFICATIONS TO AGENDA
Changes to the agenda as stated.
APPROVAL OF MINUTES
A motion was made by Gari Westkott, seconded by Minoo Poorteymoor that the
minutes of the July 28, 2003 regular meeting be approved. The vote of the Commissioners
was as follows:
Sandra Maben :aye
Robert Sandridge :aye
Minoo Poorteymoor :aye
Gari Westkott :aye
Joan Smith :aye
The motion carried.
SWANHORST AUDIT
Wendy Swanhorst and Kyle Logan from Swanhorst & Cutler LLC, Certified Public Accountants, were introduced to the board and staff.
Wendi Swanhorst gave the board and staff the audit report and management letter. Kyle Logan gave a brief summary with highlights of the audit.
There was additional discussion with board, staff and auditors on the annual audit report.
Kurt Logan addressed the board and stated what a pleasure it was working with Kate Sanks in getting the information ready for them to do their audit.
HOUSING MANAGER REPORT
Request for Resolution for a Cash Match for Resident Opportunities for Self-Sufficiency (ROSS) Grant
Sabrina Pierre-Louis requested a resolution for a cash match for resident opportunities for Self-Sufficiency (ROSS) grant to be considered and approved with an allocation of $3,000.00 per year for the next three years ($9,000.00 total) towards the Family Self-Sufficiency program.
A motion was made by Gari Westkott, seconded by Robert Sandridge that the request for resolution be approved as stated. The vote of the Commissioners was as follows:
Sandra Maben :aye
Robert Sandridge :aye
Minoo Poorteymoor :aye
Joan Smith :aye
Gari Westkott :aye
The resolution carried.
Miscellaneous
Sabrina passed out an update report on the Self-Sufficiency Program. Supervisor, Derek Kuykendall, will be at the September or October LHA board meeting to discuss the program with the board.
Sabrina Pierre-Louis shared the two awards that the Lakewood Housing Authority received from Mountain Plains NAHRO, regional chapter and the President's Award, to recognize outstanding, high performing agency for being designated a high performer by the Department of Housing and Urban Development, with a perfect score of 100% for the administration of the Section 8 Program in 2000 and 2001.
The Lakewood Housing Authority was also designated a high performer for the administration of its Public Housing Program for 2000 with a score of 95% and in 2001 with a score of 94%.
The Community Recognition Award was presented to the City of Lakewood Department of Housing and Family Services for the e-ASSIST (electronic access to self-sufficiency information and service for those in need). e-ASSIST is the data base program that is available at the Kiosk that screens families on basic criteria, shows them a list of programs they may be eligible for and allows the families to e-mail the program coordinators.
Miscellaneous
The Stepping-Up event for Stride is September 12, 2003. Minoo Poorteymoor, our own Resident Commissioner is the guest of honor at the event. A table for board members and staff will be reserved for the event.
Sabrina passed around a flier for anyone wanting to purchase fresh peaches to help support Stride. Stride is also looking for auction items to be donated to the cause. If you have something to donate, please let Sabrina know as soon as possible.
Agency Plan
A meeting to review the Annual Plan, which is part of the five-year Agency Plan through the Lakewood Housing Authority, will be held on Tuesday, August 26, 2003 at 5:30 p.m.
Update on HANF
Sabrina stated she spoke with Jonathan Zimmerman who is the policy analyst for NAHRO he said they talked about this at the NAHRO summer conference. The House is holding the sixth of seven hearings on HANF in Ohio next week. The House version has no co-sponsors and there have been no hearings on the senate side. There was additional discussion with board and staff.
FINANCIAL REPORT
Revenue and Expenditure Report for May and June 2003
There was some discussion on the reports.
Investment Report
There was discussion and clarification on the Investment Report.
Sandra Maben stated that with the impact of HANF and the $2.5 million in reserve that the LHA should consider discussing the issues strategically at the retreat in December.
EXECUTIVE DIRECTOR REPORT
Annual Plan and Other Important Dates
Meeting will be scheduled for Tuesday, August 26th at 5:30 p.m. in the Housing and Family Services conference room.
The Lakewood Housing Authority will be placed on City Council's study session on Monday, December 8th, to discuss the Annual Plan.
The LHA will schedule their annual retreat for Friday, December 5, 2003 in the Community Room at Willow Glen or in the Cason Howell Home.
City Budget Cuts
Tami stated that there have been numerous budget cuts within the City of Lakewood for 2003 and 2004. A request was made to be cautious on how monies are being spent. Further discussion occurred regarding city budget.
Re-appointment of Robert Sandridge as Lakewood Housing Authority Board Commissioner
Robert (Bob) Sandridge has submitted his application of re-appointment to the Lakewood Housing Authority to the City Clerk's office.
Tour of Willow Glen
Willow Glen tour is scheduled for Monday, August 25, 2003 at 5:30 pm with City Council, LHA Board Members and staff.
DEVELOPMENT MANAGER REPORT
Development Updates
Willow Glen is ahead of schedule by about one month. Tami shared the color coordinates for the common areas of Willow Glen.
Habitat Grand Opening was very successful. Sandy Maben received a letter from Lori Vaclavik at Habitat for Humanity and shared it with board and staff.
The City continues to work with Continuum at Bel Mar on a joint venture for an affordable housing project in the first phase.
Bill mentioned the property at 17th and Pierce. More information and discussion will take place at a later date.
Ridgemoor joint venture with Fairfield Communities (Mountain View Terrace) has closed.
Wal Mart has taken over the lead on the redevelopment of the Vance Terrace sight.
Zephyr rehab is moving right along. There are about 45-60 days left to finalize the remaining units. The project is looking pretty good. The property is currently being marketed.
Habitat Coming to City Council Meeting on August 11, 2003 at 7:00 PM
The new residents of Park View Town homes have been invited to attend the City Council meeting scheduled for Monday evening, August 11, 2003 at 7:00 p.m. LHA board members are encouraged to attend.
Other Business
Tami Fischer, Executive Director of the Lakewood Housing Authority offered to loan the City of Lakewood money for the police department for their new communications center.
Colorado Housing Trust Fund
Sandra Maben talked about an effort-taking place to create a Housing Trust Fund within the State of Colorado. Two-thirds of states have a housing trust fund, one-third of the states do not. Colorado falls under the one-third that does not have a Housing Trust Fund. Sandy asked the board to support and agree to contribute $50.00 to the Housing Trust Fund. All the board members agreed upon a request for a check in the amount of $50.00.
Adjournment
The Regular Meeting of the Housing Authority of the City of Lakewood was adjourned at 7:34 p.m.
Sandra Maben - Chair
Lakewood Housing Authority
Sabrina Pierre-Louis
Deputy Executive Director
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