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LAKEWOOD HOUSING AUTHORITY
REGULAR MEETING
April 28, 2003
5:30 P.M.
Members Present: Sandra Maben - Chair-excused
Robert Sandridge - Vice Chair
Minoo Poorteymoor - Commissioner
Joan Smith - Commissioner - arrived at 6:40 p.m.
Gari Westkott - Commissioner
Staff Present: Tami Fischer, Executive Director
Garnette Hardesty, Administrative Assistant
Bill Lunsford - Development Manager
Sabrina Pierre-Louis - Housing Manager
Kate Sanks - Housing Accountant
Tillie Wright - Assisted Housing Supervisor
Guest: Randy Funk-Attorney with Gorsuch Kirgis
Debbie Wartman - Jeffco Schools Medicaid and Homeless Services and Community
Liaison
CALL TO ORDER
The Vice Chair, Robert Sandridge, called the meeting to order at 5:32 p.m. with roll being called by the Administrative Assistant. The Vice Chair stated a Quorum was present.
CHANGES AND MODIFICATIONS TO AGENDA
Changes to the agenda as stated.
APPROVAL OF MINUTES
A motion was made by Gari Westkott, seconded by Minoo Poorteymoor that the minutes of the March 24, 2003 regular meeting be approved. The vote of the Commissioners was as follows:
Robert Sandridge :aye
Minoo Poorteymoor :aye
Joan Smith :not present for vote
Gari Westkott :aye
The motion carried.
DEVELOPMENT MANAGER REPORT
Bill Lunsford introduced Randy Funk attorney with Gorsuch Kirgis. Bill and Randy have been working on the issue of the partnership on Mountain View Village which has been renamed Ridgemoor Apartments.
There are three different requests for board action requiring resolutions. The first one is for the Housing Authority to act as issuer for the bonds on the development. The second request for board action involves the partnership with the Housing Authority acting as a limited partner in the development over the acquisition rehab of 252 units to be named Ridgemoor Apartments. The third request for board action is to request the Authority issue $600,000.00 in a short-term loan to the partnership which there would be a take out from the City of Lakewood HOME funds for the same $600,000.00 provided. The term of the LHA loan would be for two years, with a 6- month extension. The rate would be 7% for year one and 7.5% thereafter.
Randy Funk stated that the bond resolution itself authorizes the issuance of the bonds and related documents. There was open discussion for questions, answers and clarification purposes.
A motion was made by Gari Westkott, seconded by Minoo Poorteymoor that a Request for Resolution of the Board of Commissioners of the Lakewood Housing Authority authorizing the issuance, sell and delivery of the Lakewood Housing Authority variable rate demand multifamily housing revenue bonds, Series 2003 A (LHA/10/2003) in the amount not to exceed $16,000,000.00. The vote of the commissioners was as follows:
Robert Sandridge :aye
Minoo Poorteymoor :aye
Gari Westkott :aye
The resolution carried.
A motion was made by Gari Westkott, seconded by Minoo Poorteymoor that a Request for Resolution to enter into a partnership with Fairfield Communities for the redevelopment of Ridgemoor Apartments. The vote of the commissioners was as follows:
Robert Sandridge :aye
Minoo Poorteymoor :aye
Gari Westkott :aye
The resolution carried.
A motion was made by Gari Westkott, seconded by Minoo Poorteymoor that a Request for Resolution to commit to a short-term loan in the amount of $600,000.00 to Ridgemoor ownership entity for the redevelopment of Ridgemoor Apartments. The vote of the commissioners was as follows:
Robert Sandridge :aye
Minoo Poorteymoor :aye
Gari Westkott :aye
The resolution carried.
HOUSING MANAGER REPORT
Tillie Wright let the board know that the Housing Authority hosted an annual Landlord Seminar appreciation. An evaluation form was distributed to the 48 landlords in attendance. 75% of the landlords rated the topic of the seminar, "Excellent". 25% of the landlords rated the seminar topic, "Good". The positive comments on the evaluation showed the good rapport the Housing Specialists have with the landlords.
Sabrina wanted to acknowledge that Tillie and her staff worked real hard to put on a "nice" event for the landlords with food, refreshments and interesting topics to help landlords manage their units.
Tillie informed the board that the Housing Authority is currently working on two opt-out projects. An opt-out is when a property owner has a contract with HUD and they provide a project-based Section 8 program to their tenants. When the contract is due to expire the landlord has the option to opt out. This means the landlord can turn the property into a market rate complex. There are two properties, Westland Towers and the other one is Terrace View. The owners have chosen to opt out. HUD will issue a Housing Authority vouchers to give to the tenants living in the complex so the tenant doesn't have to pay full market rent if they qualify for the program. This is an additional 175 vouchers that the Lakewood Housing Authority will be receiving by August 1, 2003. Already staff has held a couple of meetings with the tenants to inform them of the process and handed out applications. Briefing with the tenants will begin the first part of May.
There was open discussion between staff and board.
Newland Square Update
Sabrina stated that the local field office contacted her after requesting sale of the Newland Square Property to Habitat for Humanity and they are working on revising the use agreement. HUD needed assurance that the property would remain low income.
Self-Sufficiency Update
Information from Derek Kuykendall on the Self-Sufficiency Program is included in the packet of information to the board.
Staffing
There are three new employees hired on within the Housing Division. Jackie Saenz, Secretary hired on March 17th. She previously worked for another housing authority with lots of experience. Jackie has replaced Lee Ginn who retired in January.
Natalie King, hired on April 3rd is the new Self-Sufficiency Coordinator. The position was vacated by Marta Stamwitz. Natalie reports to Derek Kuykendall.
Teri McClelland-Dunn was hired April 8. Teri is the new Assisted Housing Technician.
She will be responsible for the waiting list. She has Donna Boyd's previous
position. It was noted by Bill that she was an "Ex-Marine".
Application for 50 Replacement Vouchers for Vance Terrace
The Housing Authority applied for 50 replacement vouchers for Vance Terrace so the Housing Authority would have them when the Willow Glen project is complete in November.
FINANCIAL REPORTS
Revenue and Expenditure Report
There was no discussion on the report.
Investment Report
There was some discussion on the investment report. Narratives will be added in future reports when substantial dollars are moved around.
EXECUTIVE DIRECTOR REPORT
Outline for Review
Tami wants the board to make sure they feel that they are receiving all the background information needed when going into property acquisitions, development projects, joint ventures, etc. Tami asked the board if more was needed on the financials, loan details or pro-formas. Currently there is no standard outline of information requested. The consensus of the board is they feel they are given adequate information on the projects and developments on paper and feel as though staff is available to the board as questions arise.
Project description to Tancredo's office
Tami briefly explained the letter that Tom Tancredo sent to Walsh's office regarding funding needed for Willow Glen. There was some additional discussion regarding the letter.
NAHRO Monitor
The NAHRO Monitor will be delivered to the board member's home address.
Local Housing Authority's Director Meeting Report
Last month Preston Prince from the Aurora Housing Authority held a meeting of the Director's of Housing Authority's in Colorado regarding major issues such as Block Granting Section 8. Additional discussion took place regarding HANF.
Review of the LHA By-Laws
The review of the LHA By-Laws has been tabled until the May 19, 2003 regular meeting.
May Meeting of the Lakewood Housing Authority
The regular meeting of the Lakewood Housing Authority Board has been changed from May 26, 2003, due to the Memorial Day Holiday to Monday, May 19, 2003 at 5:30 p.m.
FYI
The shop for Housing Maintenance Staff at 1205 Quail, has some major issues. In 1995 the City acquired the property from R-1 Schools. The Housing Authority was able to help finance the purchase and received the property at 1205 Quail Street. It has been discovered that a company named Quality Metals has contaminated the grounds around the building. The second issue regarding the building is that the utilities for the building are not separate from Gambro who has been paying all the utilities since 1995. Gambro is requesting that the Authority put in their own utilities. Digging for the utilities will disturb the contaminated area and the costs will likely be prohibitive.
Tami explained the further details of the situation, possible outcomes and possible resolutions to the problem. Continued discussions with the City, Gambro and the Authority will continue until there is resolution.
Let the record reflect Joan Smith arrived at 6:40 p.m.
DEVELOPMENT MANAGER REPORT
Request for Resolution on Shared Appreciation Mortgage Offer
Bill Lunsford gave a brief narrative on the Shared Appreciation Mortgages. Staff and Board had further discussion. A decision was made to table the request for resolution on the Shared Appreciation Mortgage Offer until the May 19, 2003 regular meeting of the Lakewood Housing Authority.
Development Updates
Willow Glen is about 40% completed as of today. The contract completion date is scheduled for December 5, 2003 and so far the contractors are about one month ahead of schedule.
OTHER BUSINESS
There is no other business of the Lakewood Housing Authority.
ADJOURNMENT
The Regular Meeting of the Housing Authority of the City of Lakewood was adjourned at 7:05 p.m.
Sandra Maben, Chair
Lakewood Housing Authority
Sabrina Pierre-Louis
Deputy Executive Director
Lakewood Housing Authority
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