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Staff Present: Tami Fischer, Executive Director
Theresa Folks, Assisted Housing Supervisor
Garnette Hardesty, Administrative Assistant
Mike Herrick, Maintenance Administrator
Bill Lunsford, Affordable Housing Development Manager
Sabrina Pierre-Louis, Deputy Executive Director
Catherine Sanks, Housing Accountant
Tillie Wright, Assisted Housing Supervisor
Guests: Gari Westkott
CALL TO ORDER
The Chair, Sandra Maben, called the meeting to order at 5:37 P.M. with roll being called by the Administrative Assistant. There is no quorum present. Sandra Maben announced for the sake of public record that even though this evenings meeting did not represent a quorum, she was going through the agenda items with Robert Sandridge, Vice-Chair, for the benefit of asking any questions that they may have even though a vote will not occur tonight until a follow-up of a phone resolution or follow-up to September 26th meeting.
CHANGES AND MODIFICATIONS TO AGENDA
There were no changes to the agenda. Future LHA meetings for the remainder of the 2002 calendar year are as follows: September 26, 2002, no meeting in October, November 21, 2002 and December 6, 2002 for the LHA Retreat. No regularly scheduled meeting in December.
An additional discussion took place regarding finding a Lakewood Housing Authority Resident to fill Lydia Garcia Suarez's position as she will be stepping down from her position on the Board.
APPROVAL OF MINUTES
Sandra Maben recommended that the approval of the July 22, 2002 meeting minutes wait until the September 26, 2002 LHA meeting.
HOUSING MANAGER REPORT
Discussion on Section 8 Voucher Homeownership Program
Sabrina stated that the Lakewood Housing Authority has been working with Stride (formerly known as JeSSc) to start a Section 8 program consistent with the LHA Board goals for the past two months in partnership with Jefferson County Housing Authority. Kathy Hartman, director of Stride has offered to coordinate the program for all three housing authorities. They are Jefferson County Housing Authority (JCHA), Arvada Housing Authority (AHA) and Lakewood Housing Authority (LHA). At this time, AHA has not made a commitment to participate in the program. LHA continues to move forward and the program is in the development stages.
Bill Lunsford and Sabrina Pierre-Louis have met with Kathy Hartman and JCHA earlier in the month to outline the basic criteria for participation in the program. Additional information is included in the Board packet.
Some questions and discussion took place.
Request for resolution adopting the revised Section 8 Administrative Plan
Tillie Wright discussed the major changes of the Section 8 Administrative Plan with the board.
Tillie Wright requested a resolution to approve and adopt the revised Section 8 Administrative Plan as submitted.
A motion was made by Sandra Maben and seconded by Robert Sandridge to approve the request for resolution adopting the revised Section 8 Administrative Plan.
The vote of the Commissioners will be determined after a phone resolution and will be brought up at the September meeting for final vote.
Request for resolution adopting the revised Public Housing Occupancy Policies and Procedures
Theresa Folks requested a resolution adopting the revised Public Housing Occupancy Policies and Procedures.
A motion was made by Robert Sandridge and seconded by Sandra Maben to approve the request for resolution adopting the revised Public Housing Occupancy Policies and procedures.
The vote of the Commissioners will be determined after a phone resolution and will be brought up at the September meeting for final vote.
Request for Resolution canceling the contract with Interlock Construction Corporation
Mike Herrick discussed and informed the board members of where the Lakewood
Housing Authority stood with the existing contract with Interlock and then made
a video presentation to the Board and Staff on units he and his crew have been
working on.
Mike Herrick requested a resolution canceling the contract with Interlock Construction Corporation.
A motion was made by Sandra Maben and seconded by Robert Sandridge to approve the request for resolution as stated.
The vote of the Commissioners will be determined after a phone resolution and will be brought up at the September meeting for final vote.
FINANCIAL REPORT
Kate Sanks mentioned to the board that she followed up with the cost of the laundry machines at Maplewood with the new lease of the machines. Kate spoke with Mark Richardson, manager at New Castle. The cost of using the machines has gone up .25 cents, however that is well within the competitive range of other laundry facilities. The dryers went up just a bit as well, but still within a very acceptable range.
INDIVIDUAL PROGRAMS AND INVESTMENTS REPORT
Kate also distributed the month of July Revenue and Expenditure Report along with the Investment Report which were not included with packet at the time of mailing.
There was some discussion on the programs and report.
EXECUTIVE DIRECTOR REPORT
New LHA Member
Tami Fischer introduced and welcomed Gari Westkott as the newly appointed LHA Board Member after the City Council meeting at 7:00 p.m. this evening. Gari will be spending some time with staff to get acquainted with terminologies and programs related to Housing and Family Services and the Lakewood Housing Authority and the development projects taking place within Lakewood.
Conference(s)
Tami discussed the upcoming Colorado Housing NOW Conference and the NAHRO Conference coming up in October 2002.
Wal-Mart Update
The Wal-Mart update will not have a decision until sometime in September. The Vance Terrace residences have been informed that they will not have to move in cold weather or during the holiday season. The developer will be paying for the Vance Terrace residence party.
Construction Update
The completion of the expansion space will be the end of September. Furniture will be installed the last week of September.
City Budget
Tami discussed the City budget process and will keep the board updated. The budget will be finalized in November.
Annual Report/City Council Presentation
Tami would like to schedule a study session with City Council to discuss the Annual Report and do a presentation to the City Council.
Annual Retreat
The LHA Annual Retreat is scheduled for December 6th. Tami asked the board whether they would like to have a facilitator at this Retreat or not. Some discussion took place. Robert Sandridge and Gari Westkott stated they would prefer not to have a facilitator.
Development Manager Report
Request for resolution for board approval for purchase of 17-unit Town home property at 1350 Zephyr Street
Sandra Maben commended Bill Lunsford for the great job he did in putting the package of information together on the property at 1350 Zephyr Street.
Bill discussed the pros/cons of the property, changes to his report and the plans for the property with the board. Additional discussion took place between board and staff.
Bill Lunsford requested a resolution for acquisition of a 17-unit Town home property at 1350 Zephyr Street.
A motion was made by Robert Sandridge and seconded by Sandra Maben to approve the request for resolution as stated.
The vote of the Commissioners will be determined after a phone resolution and will be brought up at the September meeting for final vote.
OTHER BUSINESS
There is no other business of the Lakewood Housing Authority.
ADJOURNMENT:
The Regular Meeting of the Housing Authority of the City of Lakewood was adjourned at 7:15 p.m.
Sandra Maben, Chair
Lakewood Housing Authority
Sabrina Pierre-Louis
Deputy Executive Director
Lakewood Housing Authority
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