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Staff Present: Tami Fischer, Executive Director
Sabrina Pierre-Louis, Deputy Executive Director
Catherine Sanks, Housing Accountant
Garnette Hardesty-Administrative Assistant
Guests: Cathy Revie
Wendy Swanhorst from Swanhorst, Cutler and Dragon
Derek Kuykendall
CALL TO ORDER
The Chair, Sandra Maben, called the meeting to order at 5:41 P.M. with roll being called by the Administrative Assistant. The Chair declared a quorum present.
CHANGES AND MODIFICATIONS TO AGENDA
Changes of order were made to the agenda as stated.
APPROVAL OF MINUTES
A motion was made by Bob Sandridge and seconded by Joan Smith that the minutes of the May 20, 2002 meeting be approved with the notation that there was no regular meeting of the Lakewood Housing Authority in June. The vote of the Commissioners was as follows:
Sandra Maben :aye
Robert Sandridge :aye
Joan Smith :aye
The motion carried.
HOUSING MANAGER REPORT
Request for Resolution in Appreciation to Cathy Review for Serving on the Lakewood Housing Authority Board
Sandra Maben read the resolution of years of service and Cathy Revie opened gifts from LHA members and staff.
Final thank you from the Board and Staff for Cathy Revie's years of service to the Lakewood Housing Authority.
A motion was made by Bob Sandridge and seconded by Joan Smith that the resolution be approved as corrected. The vote of the Commissioners was as follows:
Sandra Maben :aye
Robert Sandridge :aye
Joan Smith :aye
The resolution carries.
Presentation of LHA's 2001 Audited Financial Statements - Swanhorst, Cutler and Dragon
Kate mentioned that on the report printed by Swanhorst, Cutler and Dragon, the names of the Board of Commissioners would be changed to reflect current information. Also, on page 23 of the audit all actual financial statements numbers are correct, however the budget line item listed as CDBG will be taken out since it does not deal with the Development Program.
Wendy Swanhorst from Swanhorst, Cutler and Dragon went through the 2001 audit report which reflects the financial position for the past year. Wendy referred to page 3, under the non-operating revenues section, to a line called, "Grant Revenue" and said in the year 2001 there was a change in accounting policy. For this reason, there is an increase in net income for the year 2001 as compared to year 2000. This change is regarding the way grants are reported on the financial statements now. They are now reported as revenue, whereas in the past, they went directly to the equity section.
Sandy Maben asked if CDBG is part of this grant revenue dollar amount. Kate Sanks stated that CDBG is not part of the Grant Revenue. The majority of this is 2000 and 2001 Capital Fund Grant revenue. Kate also stated that HOME dollars pass through grant and drug elimination program grants are part of the numbers discussed.
Wendy continued through the audit with some discussion with the Board. Sandy Maben asked a question of Bill Lunsford regarding the donation of the land to Habitat and whether it had in 2001. According to Bill, the actual transaction has not occurred at this point. Bill said the transaction should occur in the next 30-45 days. There were no other questions of the audit.
A motion was made by Bob Sandridge and seconded by Joan Smith to approve the Lakewood Housing Authority 2001 Audited Financial Statements as reported by Swanhorst, Cutler and Dragon. The vote of the Commissioners was as follows:
Sandra Maben :aye
Robert Sandridge :aye
Joan Smith :aye
The resolution carries.
Request for Resolution for final board approval for the development project known as the Senior Housing Development at 1575 Kipling, (working title, "Willow Glen at Kipling")
Bill requested approval for final board approval for the 70-unit development project known as the Senior Housing Development at 1575 Kipling, (working title, "Willow Glen at Kipling")
A motion was made by Bob Sandridge and seconded by Sandra Maben to approve the Request for Resolution as discussed and presented. The vote of the Commissioners was as follows:
Sandra Maben :aye
Robert Sandridge :aye
Joan Smith :aye
The resolution carries.
Request for Resolution for a $50,000 grant to Family Tree for the purchase of eight units of transitional housing at 17th and Routt Streets in Lakewood
Bill Lunsford requested a resolution for a $50,000 grant to Family Tree for the acquisition of eight units of transitional housing at 17th and Routt Streets In Lakewood. This will be transitional housing project managed and owned by Family Tree.
A motion was made by Joan Smith and seconded by Bob Sandridge to approve the request for resolution as stated and discussed. The vote of the Commissioners was as follows:
Sandra Maben :aye
Robert Sandridge :aye
Joan Smith :aye
The resolution carries.
Final approval of phone resolution, June 28, 2002 on the Contract for Sale of Vance Terrace to Goldberg Properties
Bill Lunsford requested a resolution for the final approval of the phone resolution of June 28, 2002 on the Contract for the Sale of Vance Terrace to Goldberg Properties, based on the contingencies with Wal-Mart and HUD.
A motion was made by Joan Smith and seconded by Bob Sandridge that the resolution receives final approval based on the phone resolution approvals by Sandra Maben, Cathy Revie and Bob Sandridge on June 28, 2002. The vote of the Commissioners was as follows:
Sandra Maben :aye
Robert Sandridge :aye
Joan Smith :aye
The resolution carries.
Bill added that as of 4:00 p.m. today, the City came under contract with a 17-unit townhouse property, west of Wadsworth for purposes of home ownership at 1350 Zephyr Street. The project currently is a rental project. The intention would be to convert this project into home ownership. There is approximately 900 square feet of space, 2-bedrooms, with garage. Purchase price is around $98,000.00 per unit. The units are expected to sell for about $115,000 per unit.
EXECUTIVE DIRECTOR REPORT
Tami Fischer introduced Derek Kuykendall, Self-Sufficiency Supervisor for the department of Housing and Family Services. Derek will do a presentation to the LHA Board sometime this fall. Derek will talk about the many contacts he has made for the Department and the plans for the Self-Sufficiency Program.
Sandy Maben commented on the wonderful article written in the Community Corner regarding the Family Self-Sufficiency Success Story on the Pham Family.
Civics 101 Curriculum
Tami would like an LHA Commissioner to volunteer to attend the Civics 101 Academy. The Directors of each department will instruct the classes. Please let Tami know who would like to do this.
Lakewood Senior Advisory Commission Information Request
The Lakewood Senior Advisory Commission (LSAC) has asked that they be updated on a monthly basis regarding housing issues related to seniors. They have discussed possibly sending a representative to attend LHA meetings. The LSAC would like to be a well- informed board. Bill will meet with representatives in Tami's absence.
Head Start Governing Board
Tami mentioned that she met with the federal regional officer on the design of the head Start governing body. The Regional office needs to take the options to their legal department to review. There is the possibility of three options:
#1 could the Housing Authority be the Governing Body even though the Lakewood Housing Authority is a separate legal entity from the City and the City is the grantee,
#2 could the LHA members constitute a completely different board, such as a Housing and Family Services Board,
#3 could the Head Start governing board be a three-member advisory board from
City Council.
Construction Update
There are walls and tape, in the expansion space. The end of September may be the completion date.
Conferences - NOW and NAHRO
There was discussion regarding who will be attending Housing NOW and NAHRO conferences. The following Board and Staff members will be attending the NAHRO conference in Seattle, Washington: Sandy Maben, Robert Sandridge, Sabrina Pierre-Louis and Tami Fischer. The following Board and Staff members will be attending Housing NOW Conference in Breckenridge: Tami Fischer, Bill Lunsford and Joan Smith.
New LHA Member Update
Interviews for the LHA position will be held on August 13 and 15, 2002.
City Budget Update
August 5th from 1-8 pm is the city budget programmatic overview with City Council. Eleven percent of the entire Housing and Family Services Department comes from general fund dollars.
Architectural presentation will be presented by Bill Lunsford at the August LHA meeting.
Tami would like to see another tour scheduled of the projects and acquisitions when the new LHA board member comes on board.
Request for resolution authorizing the closure of the Public Housing Vance Terrace one-bedroom waiting list on July 31, 2002 at 8:00 a.m.
Sabrina Pierre-Louis requested a resolution to close the Public Housing, Vance Terrace, one-bedroom waiting list on July 31, 2002 at 8:00 a.m.
A motion was made by Robert Sandridge and seconded by Sandy Maben to approve the request for resolution as stated. The vote of the commissioners was as follows:
Sandra Maben :aye
Robert Sandridge :aye
Joan Smith :aye
The resolution carries.
Request for resolution authorizing opening the waiting list for Public Housing three and four bedroom units on August 12, 2002 at 8:00 a.m.
Sabrina Pierre-Louis requests a resolution authorizing opening the waiting list for Public Housing three and four bedroom units on August 12, 2002 at 8:00 a.m.
A motion was made by Robert Sandridge and seconded by Joan Smith to approve the request for resolution as stated. The vote of the commissioners was as follows:
Sandra Maben :aye
Robert Sandridge :aye
Joan Smith :aye
The resolution carries.
Miscellaneous
Sabrina Pierre-Louis said the Housing Authority received a letter from HUD awarding the 2002 capital fund grant in the amount of $414,000.00.
FINANCIAL REPORT
Request for Resolution to adopt the Automatic Laundry Company Lease for Maplewood Property
Kate Sanks requested a resolution to adopt the Automatic Laundry Company Lease for the Maplewood Property. Manager of the Newcastle Properties, Mark Richardson, suggested the board review the lease for approval.
Joan asked Kate what the leasing company would provide to the tenants and to the Housing Authority.
Kate answered by stating they would provide new machines and 50% of the revenue to the Housing Authority and relieve the LHA of any liability. Kate will also find out what the leasing company will charge the tenants for the cost of washing and drying each load over the five-year term of the lease and what the maximum charges would be and report that information to the LHA board members at the next meeting.
A motion was made by Joan Smith and seconded by Robert Sandridge that the resolution be approved as stated. The vote of the commissioners is as follows:
Sandra Maben :aye
Robert Sandridge :aye
Joan Smith :aye
The resolution carries.
INDIVIDUAL PROGRAMS AND INVESTMENTS REPORT
There was some discussion on the programs and report.
OTHER BUSINESS
There is no other business of the Lakewood Housing Authority.
ADJOURNMENT:
The Regular Meeting of the Housing Authority of the City of Lakewood was adjourned at 7:15 p.m.
Sandra Maben, Chair
Lakewood Housing Authority
Sabrina Pierre-Louis
Deputy Executive Director
Lakewood Housing Authority
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