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TRANSFERS - PROMOTIONS - DEMOTIONS
Sections:
4.19.010 Transfers.
4.19.020 Promotions.
4.19.030 Demotions.
4.19.040 Temporary assignments.
4.19.010 Transfers.
A. A department director, after consultation with the Department of Employee Relations, may transfer a qualified employee to another position at the same pay level, or to another assignment at a similar pay level in a different occupational group within the same or different department. Typically, a transferring employee will continue at his/her current pay rate. Transfers may be made involuntarily or when an employee applies for a vacant position. If the position is non-exempt, the position must be posted internally for five working days. In the case of reorganization, the provisions of Chapter 4.05, “Vacancies,” apply.
B. Except as provided in these policies, probationary employees may not apply for a transfer without the approval of the Department of Employee Relations and the recommendation of the employee’s current department director.
C. A department director, in his/her sole discretion, may transfer an employee to the same position in another department. (Ord. O-2009-43 § 1, 2009; Ord. O-2007-7 § 1, 2007; Ord. O-2004-39 § 1, 2004; Ord. O-2001-49 § 1, 2001; Ord. O-99-34 § 1, 1999; Ord. O-99-18 § 1, (part), 1999).
4.19.020 Promotions.
A. Promotions must involve a definite increase in duties and responsibilities, must conform to the performance-based pay principles, and must not be made merely to effect an increase in the employee’s compensation. The Director of Employee Relations, in conjunction with the department director, will approve all promotions.
B. Movement by an employee from one occupational group to another in a higher range may be considered a promotion. A representative of the Department of Employee Relations shall determine whether a change in status is a promotion or transfer using current pay range information. As such, the employee shall receive compensation at an appropriate place in the pay range based upon the recommendation of the department director.
C. Probationary employees, except those on promotional lists, may not apply for promotion. Exceptions may be made by the Department of Employee Relations upon the recommendation of the department director. (Ord. O-2009-43 § 1, 2009; Ord. O-2007-7 § 1, 2007; Ord. O-2004-39 § 1, 2004; Ord. O-2001-49 § 1, 2001; Ord. O-99-34 § 1, 1999; Ord. O-99-18 § 1, (part), 1999).
4.19.030 Demotions.
A department director, upon consultation with the Department of Employee Relations, may demote an employee:
A. Who requests a demotion into a vacant position and successfully competes for the position;
B. As a result of a reduction in force or reorganization; or
C. For cause as set forth in Section 4.20.020.
An employee may not be demoted into a position for which s/he is unqualified or unable to perform the essential functions. Demoted employees will be expected to serve a probationary period, which will typically last at least six months. If the employee previously performed the duties of the position to which he or she was demoted, the probationary period may be waived. Employees not meeting the standards or goals may be given additional probationary time, reassigned to a different classification, or sent through the disciplinary action process. In that case, the provisions of Chapter 4.05, “Vacancies,” apply.
The probationary period may be waived by the employee’s new department director if the employee previously held a similar position in the City. An employee demoted due to a reduction in force may apply for transfers during his/her probationary period. An employee who receives or accepts a demotion will most likely experience a decrease in pay and will be paid within the range assigned to the employee’s new position. (Ord. O-2009-43 § 1, 2009; Ord. O-2007-7 § 1, 2007; Ord. O-2004-39 § 1, 2004; Ord. O-2001-49 § 1, 2001; Ord. O-99-34 § 1, 1999; Ord. O-99-18 § 1, (part), 1999).
4.19.040 Temporary assignments.
All temporary assignments and pay decisions are made by the department director, in consultation with the Department of Employee Relations.
A. All employees may occasionally be asked to take on additional duties during an employee’s absence or during a period of special need, with no change in pay, pay level, or job title.
B. Temporary promotion: A temporary promotion occurs when an employee takes on 100 percent of the duties and responsibilities of a higher-level position for at least 30 days but will be returning to his/her original assignment within a reasonable period of time, typically no longer than one year. During the temporary promotion, the employee will be paid within the range assigned to the higher-level position.
C. Temporary assignment with pay increase: The employee takes on a limited portion of the duties and responsibilities of a higher-level position for at least 30 days, but will return to his/her original assignment within a reasonable period. A temporarily assigned employee should receive a pay increase to reflect his/her increased duties, but may or may not be paid within the range assigned to a higher-level position.
D. Temporary assignment with pay decrease: An employee may temporarily take on all duties and responsibilities of a lower-level position for at least 30 days, but for no more than one year. An employee temporarily assigned to a lower-level position may or may not be paid within the range assigned to the lower-level position. (Ord. O-2009-43 § 1, 2009; Ord. O-2007-7 § 1, 2007; Ord. O-2004-39 § 1, 2004; Ord. O-2001-49 § 1, 2001; Ord. O-99-34 § 1, 1999; Ord. O-99-18 § 1, (part), 1999).
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