PUBLIC HEARING
December 19, 2001 MINUTES
COMMISSIONERS PRESENT
Ed Peterson, Chairman
Tom Quinn
Ken Lloyd
Wilmae "Bunny" Malm
Bill Marino
Andrea Hollen
Charles Choi
STAFF PRESENT
Mike Rock, City Manager
Frank Gray, Director
Vince Harris, Manager of Development Review and Enforcement
Malcolm Murray, City Attorney
Susan Piercy, Senior Planner
Ross Williams, Facilities Planner
Mike Connor, Property Manager
Becky Clark, Deputy Director
Laura Brant, Economic Development Specialist
Chad Minor, Planner II
Anne Heine, Lead Development Review Engineer
Jay Hutchinson, City Engineer
Ken Hargrave, Civil Engineer II
Dan Nickle, Building Code Administrator
Allen Albers, Principal Traffic Engineer
Elaine Rosedahl, Secretary to the Lakewood Planning Commission
____________________________________________________________________________________
The following are the minutes of the December 19, 2001 Lakewood Planning Commission
Public hearing. A permanent set of these minutes is retained in the office of
the City Clerk and a tape recording is located in the department of Community
Planning and Development, City of Lakewood.
____________________________________________________________________________________
INDEX PAGE
RZ-01-006 Belmar Redevelopment
7200, 6900/6960 W. Alameda,
345/355 So. Pierce St.
398 So.Reed St.
The roll having been called, Chairman Peterson declared a quorum and the following
business was
conducted.
1. CASE NO. RZ-01-006 REZONING
Belmar Redevelopment
7200, 6900/6960 W. Alameda Ave.
345/355 So. Pierce St.
398 So. Reed St.
Rezone to PD (Planned Development) 105 acres for mixed use, retail commercial, office, entertainment and residential uses. In conjunction with consideration of the rezoning the Planning Commission also considered a request for approval of a site specific development plan for vested property rights pursuant to Article 18 of the Lakewood Zoning Ordinance
VINCE HARRIS, announced the City of Lakewood is the applicant for this rezoning, and Mike Rock, City Manager will address the Commission. He then introduced Continuum Partner's representative Tom Gougoun, Malcolm Murray representing the City Attorney's office as well at the City of Lakewood and the Lakewood Reinvestment Authority, Frank Gray representing the Lakewood Reinvestment Authority, and Sue Piercy and himself will represent the Planning Department. Also, additional staff people are available for questions from the Commission.
MIKE ROCK, City Manager, appearing as the applicant, said this project is presented to the Commission with the City as the applicant because all of the ownership issues are not yet resolved. The City has initiated the rezoning or taken an action to take property through eminent domain to consolidate property through this rezoning. The City feels the public interest is best served by an ODP zoning. The Villa is a critical project for the community and has been a top priority of City Council for the last 10 years. Retail activity peeked in 1994 producing $3.2 million in sales tax revenue, this year it will produce $600,000 and unless the decline is arrested the cost of serving the area will exceed the revenues produced. The Villa Advisory Committee has been working on the site for several years. The City has recently acquired the lease-hold interest through a court action and Continuum Partners has acquired the bulk of the land and the mall. He said they believe this project is in the best interest of the City of Lakewood as a whole, and in the best interest of Lakewood City government. He then asked for Planning Commission to approve this rezoning.
TOM GOUGEON, Continuum Partners, 1610 15th St., Denver, gave a brief history of the plan, their concept, schedule and other miscellaneous items. He then made himself available for questions from the Commission.
SUE PIERCY entered into the record the staff report, Zoning Code and slides. She then reviewed her staff report and asked Planning Commission to approve this rezoning.
TONY JIMENEZ, 12156 W. Ohio Pl., supported the redevelopment plan and recommended access to Pierce from the site and a pedestrian underpass across Wadsworth. He suggested designing the site so that it will last longer than half a lifetime.
RZ-01-006 (CONT'D)
DAN MARES, 6900 W. Alameda Ave., Suite 105, operating a defensive driver school, said he would have to move out of Lakewood if he is forced to move from this site, and thought all of the businesses in the north/east corner totally folding. He liked the plan but believed he personally will lose everything.
ROBERT PREEO, 1401 17th St., Suite 800, Denver, Counsel for the properties at 6960 W. Alameda Ave., the Firestone Store, and the Professional Plaza at the Villa at 6900 W. Alameda. Neither of the above mentioned properties have been acquired. Article 18 requires the owner of the property be the applicant of a site specific development plan, and neither of the above mentioned properties are participating in this rezoning, therefore, this request is not in compliance. He thought there is a plan for a Super Target store on the site, and the address for Firestone on the public notice is not correct. He asked the rezoning be postponed or denied until the two properties are acquired.
NEWT VANYHAW, 8663 W. Hawaii Dr., agreed with the previous speaker, and thought there needed to be an honest exchange between the property owners. Condemning the property is not the proper way to acquire sites.
LINDA MANNING, 6680 W. Nevada Pl., said the City has informed the surrounding residents but have not let the citizens participate in the planning, therefore, she did not like the plan. This proposal is too much growth for the site and did not want a down-town community in Lakewood.
EJ CHOY representing Ki Sun Kim, owner of the Villa Cleaners, did not receive any notification of this proposal until 10 months after opening her dry cleaning business. She was concerned with relocating to a new site and wanted to continue in her present location for two more years.
RICHARD QUEN, 6900 W. Alameda Ave., Suite 207, with a medical practice on the north/east corner of the site. He said for the past seven years he has agreed with the plans for Villa, but disagreed with the City Council proceedings since there was no notification to the tenants of the intent to declare powers of eminent domain. He did not want to move for purposes of drainage, and thought there were better places for drainage ponds. He suggested this case be postponed as it will have a dramatic impact on his business, and did not know if he could continue to do business in Lakewood.
BETTY SHIPIRO, 6900 W. Alameda, Suite 201, said this particular location fits her business needs and has not found another suitable site. She received two notices one for the open house in June and one for this meeting.
MIKE WEEDAMAN 6680 W. Nevada Pl., thought another 2000 cars in the neighborhood crazy, the view is gone, and he is totally against this proposal.
VINCE HARRIS informed the Commission of a voice mail message from Norma Beard asking that a statement be added to the ODP which would preclude vehicular access to Pierce Street from this property.
RZ-01-006 (CONT'D)
MALCOLM MURRAY, Gorsuch-Kirgis, City Attorney, said the Lakewood Zoning Ordinance states there are three different parties eligible to apply for the rezoning of property. One being the owner of the property, the second is the Planning Commission and the third is the City Manager. Before the City Council can approve an ODP it has to have the signatures of all the landowners. There has been an offer made for the Professional Plaza and on Monday night City Council authorized a condemnation resolution so if a negotiated agreement cannot be reached then condemnation proceedings will occur, allowing the case to proceed to City Council. Regarding the Firestone property, negotiations are in process, and they are hoping the condemnation process will not be used. The Lakewood Reinvestment Authority adopted a relocation policy last summer that applies to the tenants at 6900 W. Alameda. The relocation policy includes assistance in securing a new location, compensation for moving, legal fees, accounting fees, searching fees, printing new letter head, lost profits, new brochures, new phone numbers, those sorts of things.
MIKE ROCK regarding the timing question, the City Council held a special meeting last week because of the urgency to keep this project moving and the tremendous financial commitment made by redevelopment hinges on two factors: 1) a redevelopment agreement which Council acted on last week; and 2) lenders are not going to commit money on property that is not zoned for the intended use. This project will not get better by waiting, it will go away. There are difficulties but the benefits will far out-weigh the problems. Eminent domain is designed so one individual property owner cannot hold a project hostage for an indefinite period of time. The property owner is compensated at fair market value and there is a complete judicial review to be assured it is used appropriately.
COMMISSIONER QUINN wanted to know if there are examples where this type of project has been done successfully in other locations?
TOM GOUGEON mentioned Remington Towne Center in Washington, City Place in West Palm Beach, Restone in Virginia, Mizner Park in Florida, Southlake outside Dallas are all enormously successful.
MIKE ROCK added, the facility where this meeting is taking place includes housing, retail, public facilities, and also Colorado Mills at Denver West is a mixed-use development.
COMMISSIONER QUINN wanted to know what sustains the project after a period of years?
MIKE ROCK said the greatest property values over a long term bases are in Denver, including higher densities, greater mix of housing, retail, office and residential. Those malls that were going to last forever have all gone away.
TOM GOUGEON added, this plan is more adaptable to changes over a period of time.
COMMISSIONER QUINN wondered if there is any danger the Mills project will draw business away from this area?
RZ-01-006 (CONT'D)
MIKE ROCK said the City has been very concerned regarding that issue, and the City has said consistently they want the two projects to be compatible as possible recognizing what businesses compliment each other. This center has a retail component but is not all retail, and staff believes they are as compatible as possible without getting into a competitive type of situation.
COMMISSIONER MALM asked if there will be any tie-in to the City Commons across Wadsworth?
FRANK GRAY replied, for a bridge to be built across Wadsworth would require a large building to be built on either side of Wadsworth. It was apparent that such a large building is not going to be put in place.
MIKE ROCK added, an underground walk-way has not been precluded. A connection is built in response to demand, but did not think they could create the demand by building a connection.
COMMISSIONER MALM then asked if there would be connectivity on the four-corners of the site?
MIKE ROCK said that would depend on what goes into those locations since walking across those streets does not feel safe. Those issues will be evaluated when the development has progressed further.
FRANK GRAY thought the most realistic method of moving people in a safe way is a circulator bus system or a tram system such as an underground shuttle.
COMMISSIONER MALM looked at Wadsworth as a major blockage for the success of both projects.
FRANK GRAY did not think that would happen since Wadsworth is a State highway and is a major north/south roadway on the west side of the Denver Metropolitan area, which makes the site valuable.
COMMISSIONER HOLLEN asked about the incorrect address for the Firestone site?
MIKE ROCK said they have been in direct negotiations for the Firestone property for many months, therefore, it is inconceivable they were not aware of this plan.
VINCE HARRIS added, there is a legal notice that has to go out to property owners within 2000 feet of the property and there were 3500 notices sent in regard to this meeting, as well as signs posted directly on the property.
SUSAN PIERCY thought what Mr. Preeo was referring to is the typo on the notice regarding the address numbers. There were two maps on the back of the notice clearly identifying all the properties included in the proposal.
COMMISSIONER HOLLEN wanted examples of the "live/work" concept on other projects?
RZ-01-006 (CONT'D)
VINCE HARRIS said this is a mixed-use project it has vertical as well as horizontal zoning to allow integration of a number of different uses.
TOM GOUGEON suggested retail on the ground floor and residential units above. It has been used successfully in other places and is usually used on the edges of residential areas. Downtown Denver, Boulder, and Portland are examples of this kind of use.
COMMISSIONER HOLLEN thought trade and technical should be included in this project and wondered if that use was overlooked?
VINCE HARRIS said staff is working on that use, and will review the site and get back to the question.
COMMISSIONER MARINO wanted to know if the notice went to tenants or only to landowners?
SUSAN PIERCY said it went to property owners, tenants, and neighborhood organizations and went on the new official notification letterhead.
COMMISSIONER MARINO wanted to know what will be done for the businesses impacted by this new plan?
MALCOLM MURRAY said there is a provision to store personal property for up to six months, if a firm goes out of business it is assumed they are moving the maximum distance, which is what it would have cost to move 25 miles from their present location. Dave Armagast has been appointed relocation coordinator through the Lakewood Reinvestment Authority, and he has talked to a number of tenants at 6900 W. Alameda, even though the condemnation process has not been put in place.
COMMISSIONER MARINO referred to the Super Target store which one speaker thought would go on the site?
MIKE ROCK said tenants have not been announced for this project, however, that type of use would not be inconsistent for a project of this size.
COMMISSIONER MARINO wanted to know when the decision to design access points would be determined and would access be made to Pierce?
VINCE HARRIS answered, the property on the ODP has very little frontage on Pierce St. other than a small portion on the north end. There are many properties on Pierce Street that access to Pierce and this ODP cannot control access on other properties.
TOM GOUGEON added they designed the plan without any vehicular connection to
Pierce and don't intend to access Pierce. He thought the confusion might be
because of the desire to acquire the 6900 W. Alameda property for a detention
facility.
RZ-01-006 (CONT'D)
COMMISSIONER LLOYD wanted the record to show that he was a member of the Mayor's Villa Advisory Committee. He then asked if the City notified within 2,000 feet of the property?
SUSAN PIERCY said property owners within 2,000 feet were notified, homeowners' associations, tenants in apartment buildings, as well as business owners.
COMMISSIONER LLOYD referred to the north/east corner of Alameda and Pierce and asked if the Comfort Dental office will be torn down?
VINCE HARRIS said that building stays in place.
TOM GOUGEON added, the reason for the office acquisition is because of drainage
fitting on that site.
Comfort Dental opened a short time ago, and they did not want to go through
the process again.
COMMISSIONER LLOYD asked where King Soopers will be located?
TOM GOUGEON said King Soopers elected to renovate their existing store rather than relocate.
COMMISSIONER LLOYD asked for a description of the market place?
TOM GOUGEON pointed to Alaska and Teller which is intended to be the major public place with an outdoor skating rink and outdoor seating.
COMMISSIONER LLOYD then wanted to know the maximum building height allowed in the ODP?
TOM GOUGEON said height is determined by district, usually two to three stories in the center of the site, then toward Wadsworth it allows for four stories.
MIKE ROCK added, the existing zoning allows for an 80-foot height limit.
COMMISSIONER LLOYD asked if a movie theatre has signed up for this project?
TOM GOUGEON said a movie theatre is close to being signed and perhaps in January
it will be announced. It is highly desired because it brings night life to the
project.
COMMISSIONER CHOI wanted to know the height of the GEICO building?
TOM GOUGEON guessed a six-story building.
COMMISSIONER CHOI thought this plan an absolute delight. He encouraged the developers to go higher so the downtown could be seen from a greater distance.
RZ-01-006 (CONT'D)
TOM GOUGEON suggested a tower, a sculptural object or something of a different scale than the other buildings. That subject has been left open, and thought it should be about a civic presence or an icon for Lakewood.
COMMISSIONER CHOI asked if sidewalks are going to be the five-foot dimension and are there plans for bike paths?
TOM GOUGEON said sidewalks and bike paths are throughout the project.
DICK FARLEY added, the bicycle system is on and off the street that connects to Lakewood Commons and then to the park. Street bike systems would be more for the commuter biker, and the map on page 12 better explains the system. Alaska has a much wider walk 18-feet on the north and 16-feet on the south.
CHAIRMAN PETERSON referred to page 8 of the ODP, and asked about what the City involvement will be in the review process?
SUSAN PIERCY said the intent of the ODP is to hybrid the review process. There will be an Architectural Control Committee, they will review the primary and final design plans, and the City will have a representative on that Committee. Also, there will be a City Engineer review, and the process includes outside referral to the districts of interest. The Director of Community Planning and Development, Frank Gray, can approve or deny the application, and the ACC will look at the fine points such as landscaping, lighting, architecture, and signage.
TOM GOUGEON added, the ACC includes people with landscape backgrounds, a representative of the developer, and a City representative. The Director approves the guidelines, they go back to the ACC and then back to the Director for final decision.
CHAIRMAN PETERSON asked where public comment fits in the process?
VINCE HARRIS said final site plans are referred out and come back to the Director for final decision, which includes the ACC.
CHAIRMAN PETERSON wondered if this process follows the same steps as the Mills project?
VINCE HARRIS said they are both the same process.
CHAIRMAN PETERSON wanted to know how the improvements on Alameda get accomplished?
VINCE HARRIS said that would come through a public improvement agreement.
CHAIRMAN PETERSON then asked if there would be a connection with the light
rail corridor that may come to 13th Avenue.
RZ-01-006 (CONT'D)
FRANK GRAY answered, property owners have participated in a larger Alameda corridor study now under way, and are looking at connections through the Federal Center, Wadsworth and Sheridan. The whole framework is being looked at as well as a bus transfer on this site.
COMMISSIONER QUINN wanted to know what is considered park area.
SUSAN PIERCY said they include private parks and detention ponds with sidewalks as well as public right-of-way.
TOM GOUGEON added, there is a residential and commercial district and they will build and own improvements such as parking, detention and open space facilities. They will also issue bonds.
COMMISSIONER MALM asked if Continuum retains ownership of open space?
TOM GOUGEON said the City has indicated they would rather Continuum maintain it rather than the City.
COMMISSIONER MALM asked if there is anything precluding building on the open space areas?
SUSAN PIERCY said on page 12 the areas are identified as open space and will remain as such.
TOM GOUGEON added, a group of metropolitan districts will be formed for the village green. Major open space detention areas will be maintained and owned by the metropolitan district.
COMMISSIONER QUINN then asked how many separate metropolitan districts will be created?
TOM GOUGEON said, essentially there is a residential and commercial metropolitan district. They will build, and own improvements plus maintain them. There will be an issue of bonds to build improvements through the metropolitan district.
COMMISSIONER LLOYD, based on the information in the staff report and the testimony at this hearing, moved that Planning Commission recommend City Council approve the rezoning Case No. RZ-01-006, subject to the one condition, and the ten findings in the staff report; and that City Council approve the Site Specific Development Plan submitted in conjunction with the rezoning Case RZ-01-006. SECOND by COMMISSIONER MALM.
Motion passed by a unanimous vote 7-0.
CHAIRMAN PETERSON thanked staff for all the diligent work and thought all the citizens of Lakewood will benefit from this project.
MIKE ROCK thought the Planning Commission will enjoy seeing this project come
out of the ground as it is complicated but very good for the community.
APPROVAL OF MINUTES
COMMISSIONER MALM moved that the minutes of the Planning Commission of December 6, 2001 be approved.
COMMISSIONER MALM referred to page four where it says all the commission is absent, that should read "all the commission was present."
COMMISSIONER LLOYD referred to page 3, wanted the wording changed that he was having difficulty getting information from RTD, and to strike that paragraph.
Motion passed by a unanimous vote 7-0.
COMMISSIONER COMMENTS
COMMISSIONER MALM thanked the City for their help in getting coats for the Jeffco Action Center as they were very much appreciated.
CHAIRMAN PETERSON thanked the Commission for their help in the presentation before the City Council especially Commissioner Hollen's help with the graphics as everything went quite well.
COMMISSIONER QUINN thanked the staff for their help as they are the greatest
planning staff a Commission could hope for, he also appreciated receiving a
draft copy of the staff report a week before the usual delivery date.
ADJOURNMENT
There being no other business to come before the Lakewood Planning Commission, the public hearing of December 19, 2001 was adjourned at 9:40 p.m.
Date approved Elaine Rosedahl, Secretary to
the Planning Commission
Heritage, Culture & the Arts Commission Meeting
Wednesday, December 19, 2001
Lakewood Cultural Center
Heritage Room
CALL TO ORDER
Jan McConnell called the meeting to order at 4:00 p.m.
ROLL CALL
Members present: Robert Zachman, Jan McConnell, Peg Reed, Letitia Williams,
Jennifer Sylman, Joan Howard, Barbara Tobiska, Zenate Shariff Belkin, Cathy
TeSlaa, Roberta Bhasin, Randy Martinez.
HCA Staff Members: Niña Johnson, Kris Anderson, Diana Allen, Susan Martin, Elizabeth Nosek, Kim Kritz, Win Filipunas, Jim Olsen.
The public comment book was out and made available for public sign in.
APPROVAL OF MINUTES
Correction to the minutes from the October 17th meeting need reflect the name
Louis Sharp and not Louise Sharp. Minutes were approved as corrected by unanimous
vote.
Old Business
· The next Commission meeting and Committee volunteer potluck will be
held at the Country School House. The Commissioners would like to recognize
the Committee members. Diana Allen will bring a few promotional items for each
Committee member.
· The Commission has re-established the Ad Hoc Marketing Committee. Roberta
Bhasin will chair the committee.
Committee Reports
· Landmark Preservation Did not meet
· Public Art Letitia Williams reviewed the last meeting. This was Elizabeth Morton's last meeting and they gave her a little going away party. She will be greatly missed. The committee discussed the exhibit brochure for the Art on the Commons and the on-going project, creating a brochure that will identify Public Art in Lakewood. Potential formats for the brochures were discussed. Goals for 2002 were discussed.
· Program Susan Martin gave a brief overview of the last meeting. The committee would like to support creative approaches to Multidisciplinary programming. The committee would like to help staff disseminate information to the public. It may take staff or volunteers to physically distribute the information. The committee would also like to work on audience development surveys to assess more clearly who our audience is.
· Friends Did not meet this month.
· O & O Jennifer Sylman reviewed the committee's goal for 2001 - 2002. Volunteer: reviewed the existing volunteer recognition program to determine possible enhancements, with time line established for implementation; work as a committee to assist with annual holiday party; continue participation at Volunteer Fairs; review existing evaluation processes. Education: continue school outreach; identity types of education programs and /or specific audiences not served and develop programs for these audiences; review existing evaluation processes. Marketing: identify under-served audiences; review current collaborations and suggest possible outreach for more; continue outreach at HCA events and city festival promoting community awareness; review existing evaluation processes. Additional goals would consist of interest in diversity, language barriers and senior audience development; looping our outreach to Lakewood schools so that we would revisit schools every three years; getting tours organized for new families; teaming up with universities and high learning institutions, especially with theater and history students.
· Executive Nina Johnson stated that the Cason Howell House land will be used for a low and middle income senior housing project. The city will break ground for this project in the summer of 2002.
The Metro Fire District Fire Foundation would like to help raise funds for a replica of the Fire Station #1, which will be located at the Heritage Center. We are moving forward with this project very quickly. They would like to break ground at the beginning of 2004. Because of the huge scope of this project The Great Escape project will not happen this year, as we need staff to focus on the Fireman's Ball.
The City of Lakewood has acquired the two houses adjacent to the Washington Heights facility. The City will then look at the possibility of expanding the parking for this area.
Staff Reports
· Elizabeth Nosek gave a brief update on Lakewood History Fair, May 8
& 9, 2002. She hopes to have a total of 1200 children to attend the fair.
· Win Filipunas stated that the official opening of the 1930's House
was held December 11, which included the Volunteer Recognition party.
· Diana Allen stated that the format of the Bravo will be changed next
year. We will distribute 3 issues next year not 4 as we have previously. Will
increase the number of pages per issue.
· Jim Olsen has been promoting the Winter/Spring classes that are coming
up. He has worked on and improved the printed materials going to the schools.
· Kim Kritz stated that Cider Days brought us a net of over $18,000.
Mayor's Tree lighting was again a successful event. Kim will take a stronger
role in sponsorships for the division next year.
ADJOURNMENT
o The meeting was adjourned by unanimous vote
The next meeting is scheduled:
Wednesday, January 16, 2002
Lakewood Heritage Center
Country School House
4:00 to 6:00 p.m.
Submitted By: Kimberly Palmer Date: 1/4/02
Lakewood Housing Authority Board
Special Meeting Minutes
October 5, 2001
Members Present: Sandra Maben, Chair
Cathy Revie, Vice Chair
Robert Sandridge
Staff Present: Tami J. Fischer, Executive Director
Sabrina Pierre-Louis, Deputy Executive Director
Theresa Folks, Assisted Housing Supervisor
CALL TO ORDER
A special meeting of the Lakewood Housing Authority was called to order at 5:30 P.M. by the Chair, Sandra Maben, with roll being called by the Chair, Sandra Maben. The Chair declared a quorum present.
PUBLIC HEARING ON LAKEWOOD HOUSING AUTHORITY AGENCY PLAN
Sandra Maben invited the public to testify, to ask questions or to comment on the Lakewood Housing Authority Agency Plan. Sandra said she did not observe anyone in the audience to make public comment, with no one coming forward to speak publicly. Sandra stated, with no public comment, the public hearing is closed, additional testimony will not be taken unless a member of the Lakewood Housing Authority Board of Commissioners wishes to question or to obtain information from someone who has testified.
RESOLUTION ADOPTING THE FY2002 LAKEWOOD HOUSING AUTHORITY AGENCY PLAN
Sabrina Pierre-Louis requested a resolution adopting the FY2002 Lakewood Housing Authority Agency Plan. A motion was made by Cathy Revie and seconded by Sandra Maben that the resolution so stated be approved. The vote of the Commissioners was as follows:
Sandra Maben :aye
Cathy Revie :aye
Bob Sandridge :aye
The resolution carried unanimously.
ADJOURNMENT
The Special Meeting of the Housing Authority of the City of Lakewood was adjourned at 5:33 p.m.
Sandra Maben - Chair
Lakewood Housing Authority
Sabrina Pierre-Louis
Deputy Executive Director
Lakewood Housing Authority
Lakewood Housing Authority Board
Regular Meeting Minutes
October 29, 2001
Members Present: Sandra Maben - Chair
Cathy Revie - Vice Chair
Lidia Garcia-Suarez-excused
Bob Sandridge
Joan Smith
Staff Present: Tami Fischer, Executive Director
Sabrina Pierre-Louis, Deputy Executive Director
Theresa Folks, Assisted Housing Supervisor
Mike Herrick, Housing Maintenance Administrator
Bill Lunsford, Affordable Housing Development Manager
Kate Sanks, Housing Accountant
Garnette Shannon, Administrative Assistant
Tillie Wright-Assisted Housing Supervisor
CALL TO ORDER
The meeting was called to order at 5:35 P.M. by the Chair, Sandra Maben, with roll being called by the Administrative Assistant. The Chair declared a quorum present.
CHANGES AND MODIFICATIONS TO AGENDA
Changes to the agenda as stated.
APPROVAL OF MINUTES
A motion was made by Cathy Revie and seconded by Bob Sandridge that the minutes of the September 24, 2001, meeting be approved as written. The vote of the Commissioners was as follows:
Sandra Maben :aye
Cathy Revie :aye
Bob Sandridge :aye
Joan Smith :absent for vote
The motion carried.
HOUSING MANAGER REPORT
FY2000 PHAS SCORES - PUBLIC HOUSING ASSESSMENT SYSTEM
Sabrina stated that The Lakewood Housing Authority has received the PHAS scores for FY2000 and the Lakewood Housing Authority (LHA) has been rated High Performer with a score of 94 points out of 100. This is the ninth year that the Lakewood Housing Authority has been rated High Performer.
Sabrina gave additional recognition to Kate Sanks, Mike Herrick and Theresa
Folks for the overall performance which assisted in receiving such a high score.
FY2000 SEMAP SCORES - SECTION 8 MANAGEMENT ASSESSMENT PROGRAM
Sabrina stated that the SEMAP Scores for FY2000 are scores that the Lakewood Housing Authority has been officially scored. The LHA received a score of 89%, which is just below the score of High Performer. However, Sabrina did state that she is appealing indicator #13 with HUD. The reason for the appeal is Sabrina feels that the lease up rate may have been miscalculated. The request has been sent to HUD for review.
Sandra Maben, Chair of the Lakewood Housing Authority recognized the housing staff's, "obvious, fabulous performance". Tami Fischer also wanted to let the housing staff know that she recognizes the great job they do.
Mike Herrick updated the Board with the Capital Fund / CIAP Fund assessments to date. Theresa Folks gave an update on the waiting lists. Theresa also updated the board on the weekly meetings at Vance Terrace. Tillie Wright updated the Board on Section 8 applicants. Tillie and her staff are focusing on the lease up rate due to the SEMAP scores and the new allocations the Lakewood Housing Authority received. The lease up rate is currently at 106%.
DISCUSSION OF THE NATIONAL NAHRO CONFERENCE
Sabrina appreciated the opportunity to attend the NAHRO conference. She attended many different sessions and thought the most interesting session was on project- based assistance.
Approximately 2200 people attended the conference. Alfonso Jackson, Deputy Director of HUD, attended the conference.
Further information was shared by Sabrina, Cathy Revie and Sandra Maben regarding the conference.
FINANCIAL REPORT
INDIVIDUAL PROGRAMS AND INVESTMENTS REPORT
There was some discussion on the financial report. Kate Sanks mentioned that a bond matured in August and that money went into a money market fund.
EXECUTIVE DIRECTOR REPORT
RETREAT UPDATE
The Lakewood Housing Authority Retreat is scheduled for December 7th from 8:30 a.m. - 4:00 p.m. at the Lakewood Cultural Center. Barbara Chaffee will be facilitating the retreat. Tami is asking the Board to call her with any ideas or thoughts for the retreat. There will be a review of the Authority's mission, review of the existing goals and setting new goals for the New Year.
If the authority commissioners would like to see a program or project overview give Tami a call.
Cathy Revie would like to tour the 1575 Kipling site. The commissioners thought it would be a good idea to take a project tour sometime within the next month or so. Sandy wanted the Board to keep November 26th available for a possible authority meeting, in addition to the meeting scheduled for the retreat on December 7, 2001.
HOUSING NOW CONERENCE REPORT
Tami shared information on the Housing NOW conference and mentioned that Bill Lunsford was a presenter of a project he was previously involved in. Went to a session on ABC's of tax-exempt bond financing that Jim Hahn, member of the Housing Corporation, presented.
At the NOW Conference guests spoke about Housing Authorities being a public-private partnership. Housing Authorities working with non-profit organizations were a key point at the conference.
PRESENTATION TO CITY COUNCIL
The Housing Authority is on for a study session with the City Council, Tuesday, January 22, 2002.
On February 4th, City Council requested a study session devoted to Affordable Housing issues from 4:00-8:00 p.m. Tami will receive direction from City Council on what they would like covered on affordable housing.
MISCELLANEOUS
JeSSC dinner tomorrow night at the Arvada Center at 6:30 p.m.
DEVELOPMENT MANAGER
REQUEST FOR RESOLUTION TO APPROVE ARCHITECTURAL CONTRACT WITH ODELL ARCHITECTS FOR 1575 KIPLING SENIOR INDEPENDENT LIVING PROJECT
Bill Lunsford is requesting a resolution to enter into a contract for architectural services with Odell Architects for the construction of a 66-unit senior independent living community to be constructed at 1575 Kipling Street.
A motion was made by Cathy Revie and seconded by Bob Sandridge that the resolution so stated be approved. The vote of the Commissioners was as follows:
Sandra Maben :aye
Cathy Revie :aye
Bob Sandridge :aye
Joan Smith :aye
The resolution carried unanimously.
UPDATES OF DEVELOPMENT PROJECTS
Bill distributed project information updates. Staff and board members continued discussions regarding the various projects.
ADJOURNMENT:
The Regular Meeting of the Housing Authority of the City of Lakewood was adjourned at 7:15 p.m. to go into an Executive Session to discuss Vance Terrace.
The meeting reconvened at 7:49 p.m.
No further action was taken from the Executive Session.
No other business.
Meeting adjourned at 7:50 p.m.
Sandra Maben, Chair
Lakewood Housing Authority
Sabrina Pierre-Louis, Deputy Executive Director
Lakewood Housing Authority